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Document Controller
JOB_REQUIREMENTS
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- Establish and maintain an efficient document control system for all FM-related documents (e.g., maintenance reports, permits, vendor contracts, drawings, asset registers, and manuals).
- Ensure version control, document numbering, and standardized filing procedures for both digital and hard-copy records.
- Track incoming and outgoing correspondence, drawings, RFIs, submittals, and approvals.
- Maintain up-to-date documentation for statutory compliance — such as fire safety certificates, equipment inspection reports, and environmental permits.
- Support project teams in managing as-built drawings, O&M (Operation & Maintenance) manuals, and handover documentation.
- Coordinate with engineering, procurement, and operations teams to ensure timely document submission and retrieval.
- Prepare document transmittals and maintain a log of all distributed and received files.
- Support internal and external audits by ensuring easy retrieval of required documents.
- Implement document management software and ensure all users follow established protocols.
- Protect confidential information and ensure data integrity in line with organizational policies.
- Train and assist team members in using the document management system effectively.
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