Document Controller

Position Summary

The Document Controller is responsible for managing, organizing, and controlling all project-related documentation to ensure accuracy, quality, version control, and timely accessibility. The role ensures compliance with company procedures, client requirements, and regulatory standards.

Key ResponsibilitiesDocument Management

• Maintain and control all incoming and outgoing documents (technical, contractual, HSE, quality, vendor documents, drawings, submittals, etc.).
• Implement and follow the Document Control procedures, numbering systems, and filing protocols.
• Ensure proper version control, tracking, and distribution of documents to relevant stakeholders.
• Upload, track, and monitor documents in Document Management Systems (DMS) such as Aconex, EDMS, Procore, SmartPlant, or SharePoint.
• Manage transmittals, submittals, and correspondence logs.

Quality & Compliance

• Ensure all documents comply with company standards and client specifications.
• Maintain document confidentiality and security.
• Conduct regular audits to verify the accuracy and completeness of documentation.

Coordination & Communication

• Coordinate with project teams, engineering, procurement, construction, and QA/QC departments for timely submission and retrieval of documents.
• Communicate document-related issues or delays to management.
• Interface with clients and subcontractors for document submissions and approvals.

Reporting

• Generate daily, weekly, and monthly document status reports.
• Track pending approvals, overdue documents, and revision histories.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field.
• 3–7 years of relevant experience in document control, preferably in oil & gas, EPC, or construction projects.
• Proficiency in Document Management Systems (Aconex, Procore, SharePoint, EDMS, etc.).
• Strong knowledge of ISO standards and project documentation practices.
• Excellent MS Office skills (Excel, Word, PDF management tools).

Skills & Competencies

• Strong organizational and time-management abilities.
• High attention to detail and accuracy.
• Ability to handle large volumes of documents with proper tracking.
• Strong communication and coordination skills.
• Ability to work under pressure and meet tight deadlines.

Additional Requirements

• Must maintain strict confidentiality of sensitive project documents.
• Ability to work in multicultural and fast-paced project environments.
• Familiarity with engineering drawings and technical documentation is an advantage.

Job Types: Full-time, Permanent

Pay: RO300.000 - RO350.000 per month