Document Controller

Key Duties & ResponsibilitiesDocument Management

• Create, maintain, and update document control systems and filing structures.
• Receive, review, log, and distribute incoming and outgoing documents.
• Ensure documents are stored in the correct locations and formats (physical and/or digital).
• Manage version control to ensure document accuracy and prevent duplication.
• Track document status and ensure timely review, approval, and return.

Compliance & Quality Control

• Ensure all documents comply with company standards, templates, and regulatory requirements.
• Conduct periodic audits of documentation processes and storage systems.
• Maintain confidentiality and security of sensitive information.

Coordination & Communication

• Work closely with project managers, engineers, contractors, and internal teams to ensure efficient document flow.
• Notify updated documents, approvals, or deadlines.
• Provide support during internal and external audits.

Reporting

• Generate and distribute document status reports, logs, and tracking reports.
• Maintain records of document distribution and revision history.

Required Skills & QualificationsTechnical Skills

• Proficiency in Document Management Systems
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Understanding of document control processes, standards, and numbering systems.
• Ability to manage large volumes of documents efficiently.

Soft Skills

• Excellent organizational and time-management abilities.
• High attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Problem-solving mindset with proactive follow-up skills.

Education & Experience

• Diploma or degree in business administration, engineering, or related fields (preferred).
• Prior experience in document control or administrative roles.
• Industry-specific experience (construction, engineering) is an advantage.

Job Type: Full-time

Application Question(s):

• Immediately Join?

Experience:

• Document Controller: 1 year (Required)
• Administrative Works: 1 year (Required)