Document Controller

Job Summary

The Document Controller is responsible for managing, controlling, and maintaining all company and project-related documents in an organized and efficient manner. The role ensures proper document flow, version control, confidentiality, and compliance with company and client requirements.

Key Responsibilities

• Maintain and manage all incoming and outgoing documents (hard copy and electronic).
• Ensure proper document numbering, filing, storage, and retrieval systems are followed.
• Control document versions, revisions, and approvals to avoid duplication or errors.
• Coordinate with internal departments, clients, consultants, and contractors for document submissions.
• Maintain logs/registers for drawings, letters, reports, and approvals.
• Ensure documents are submitted within agreed timelines and follow project procedures.
• Archive completed project documents as per company policy.
• Ensure confidentiality and security of sensitive documents.
• Support audits by providing required documentation when requested.
• Assist project and operations teams with document-related tasks as needed.

Qualifications

• Bachelor’s Degree or Diploma in Business Administration or a related field (preferred).
• Certification in Document Control or Records Management is an advantage.

Experience

• Minimum 2–4 years of experience as a Document Controller in UAE.
• Experience in facilities management, construction, security services, or outsourcing companies is preferred.
• Familiarity with client and consultant documentation processes.

Skills & Competencies

• Strong organizational and document management skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with document control systems or EDMS is an advantage.
• Good written and verbal communication skills.
• Attention to detail and ability to work under deadlines.
• Ability to coordinate with multiple stakeholders.
• Knowledge of ISO documentation standards (preferred).

Job Type: Full-time

Application Question(s):

• Do you have prior experience working in the industry as specified in the Job Description? If yes, please provide details.
• Are you available to join immediately?
• If not, how many days’ notice are required before you can join?