Document Controller

Job Description: The Document Controller will provide high‑level administrative and document‑management support to the CEO. This role involves handling a large volume of confidential contracts, agreements, and operational documents, primarily stored and managed through cloud platforms such as Dropbox. The ideal candidate is highly organized, detail‑oriented, and experienced in managing sensitive information with accuracy and discretion.

Key Responsibilities

Document Management

• Maintain, organize, and update all CEO‑related documents, including contracts, agreements, reports, and correspondence.
• Manage and structure the CEO’s Dropbox and other cloud‑based storage systems to ensure easy access, version control, and proper archiving.
• Ensure all documents follow company naming conventions and filing standards.
• Track document revisions, approvals, and expiration dates.
• Work with Document Management Systems (DMS) to ensure proper indexing, retrieval, and storage.

Confidentiality & Compliance

• Handle sensitive and confidential information with the highest level of discretion.
• Ensure documents comply with internal policies, legal requirements, and business continuity standards.
• Maintain secure access controls for Dropbox, DMS, and other document repositorie

Coordination & Communication

• Coordinate with internal departments to collect, update, or verify documents required by the CEO.
• Follow up on pending approvals, signatures, and submissions.
• Prepare summaries, document logs, and status reports for the CEO.

Administrative Support

• Assist the CEO with document preparation, formatting, and proofreading.
• Support in preparing presentations, reports, and meeting materials using Excel and PowerPoint.
• Manage incoming and outgoing documentation, ensuring timely processing.

Skills & Qualifications

• Proven experience as a Document Controller, Executive Assistant, or similar role.
• Strong knowledge of Document Management Systems (DMS).
• Experience working with cloud platforms such as Dropbox, Google Drive, or OneDrive.
• Understanding of Business Continuity processes and secure document handling.
• Proficiency in Microsoft Excel (data logs, tracking sheets, reports).
• Proficiency in Microsoft PowerPoint (presentations for CEO).
• Excellent organizational and time‑management skills.
• High attention to detail and accuracy.
• Strong communication and coordination skills.
• Ability to handle confidential information with professionalism.

Job Types: Full-time, Permanent