Document Controller

Job Title: Document Controller
Company: Joseph Advertisers
Location: Dubai, UAE
Employment Type: Full-Time

Key Responsibilities

• Manage, organize, and maintain project documents, records, and technical files in both electronic and physical formats, ensuring full traceability and audit readiness.
• Implement and enforce document control procedures in alignment with company policies, project requirements, and consultant/client standards.
• Receive, review, classify, register, and distribute incoming and outgoing correspondence, drawings, submittals, RFIs, method statements, and material submissions.
• Prepare, raise, and maintain WIRs (Work Inspection Requests) and MIRs (Material Inspection Requests), ensuring timely submission, approvals, and closure tracking.
• Maintain and update document registers, trackers, and logs (drawings register, submittal log, RFI log, WIR/MIR log, transmittal log) for efficient retrieval and reporting.
• Ensure strict version control, correct document numbering/coding, proper stamping/statusing (e.g., Approved / Approved with Comments / Revise & Resubmit), and controlled distribution of revisions.
• Coordinate closely with project teams, consultants, subcontractors, and clients for document submission workflows, review cycles, approvals, and document closeout requirements.
• Compile and maintain Operating & Maintenance (O&M) Manuals, including as-built documentation, warranties, certificates, test reports, and manufacturer data sheets, in compliance with project specifications.
• Support project closeout by preparing and submitting handover documentation, ensuring completeness and alignment with consultant/client checklists.
• Ensure confidentiality and secure access to sensitive documentation, maintaining controlled permissions and proper archiving practices.
• Generate periodic reports on document status, outstanding approvals, and critical deliverables to support project planning and deadlines.

Requirements

• Bachelor’s Degree / Diploma in Administration, Business, Engineering Support, or a related field.
• Minimum 3–5 years of experience as a Document Controller in the construction / fit-out / façade / signage / manufacturing sectors (UAE experience preferred).
• Strong working knowledge of DMS/EDMS platforms (e.g., Aconex, Asite, SharePoint or similar) and MS Office Suite.
• Solid understanding of construction documentation flows, including drawings, technical submittals, RFIs, WIR/MIR processes, and consultant approval cycles.
• Excellent organizational skills, high attention to detail, and ability to manage multiple priorities under tight deadlines.
• Strong communication and coordination skills in English (Arabic is a plus).

Why Join Joseph Advertisers?

• Join an established Dubai-based organization delivering high-quality project solutions.
• Work in a dynamic, fast-paced, and growth-focused environment.
• Competitive salary and benefits package offered.

Joseph Advertisers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time