Document Controller

The Document Controller is responsible for managing, organizing, and maintaining financial and operational documents to ensure accuracy, compliance, and easy retrieval. This role requires a strong accounting background to support financial reporting, audits, and internal controls while ensuring document management standards are met.

Key Responsibilities

Document Control

• Establish, maintain, and manage document control systems for financial and operational records
• Ensure proper version control, approval workflows, and secure storage of documents
• Maintain document registers, logs, and tracking systems
• Ensure timely distribution and retrieval of controlled documents

Accounting & Financial Support

• Manage accounting-related documents such as invoices, contracts, budgets, financial statements, and audit files
• Support month-end and year-end closing by ensuring financial documents are complete and properly filed
• Assist in internal and external audits by preparing and providing required documentation
• Ensure compliance with accounting standards, company policies, and regulatory requirements

Compliance & Quality Control

• Ensure documentation complies with legal, regulatory, and organizational requirements
• Conduct regular document reviews and audits to ensure accuracy and completeness
• Identify gaps or inconsistencies in documentation and coordinate corrective actions

Coordination & Communication

• Work closely with finance, procurement, and project teams to collect and verify documentation
• Provide guidance to staff on document control procedures and best practices
• Respond to document-related queries in a timely and professional manner

Qualifications & Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Proven experience as a Document Controller, preferably in finance or accounting environments
• Strong understanding of accounting principles and financial documentation
• Proficiency in MS Excel, Word, and document management systems (DMS/ERP)
• High attention to detail and strong organizational skills
• Knowledge of audit processes and compliance standards
• Ability to handle confidential information with integrity

Job Types: Full-time, Permanent