Document Controller

About OSUS:

Our journey began in 2006 in the city of Riyadh, driven by an ambitious vision to lead the next generation of commercial, residential, and mixed-use real estate projects. Since then, we have continued to establish our presence as a developer redefining the concept of real estate development through projects rooted in integration, innovation, thoughtful design, and modern technological solutions that elevate the end-user experience, whether individuals or businesses. We believe that mixed-use developments represent the future of urban planning. Guided by this vision, we create projects that merge urban functions into a single space, reshaping daily life in a more efficient and flexible way. We design vibrant destinations where living and working intersect, and where commercial and entertainment facilities harmonize within an integrated environment, fulfilling individual aspirations and supporting the growth of modern communities. At OSUS, we continue to build on this approach, inspired by Saudi Arabia’s Vision 2030 and committed to developing real estate solutions that elevate the urban landscape, meet the ambitions of individuals and investors, and align with the evolving nature of cities and future lifestyles.

Job Summary:

A document controller is a practical position in carrying out work related to the control, preservation, documentation, classification, retention and ease of reference to documents upon request and need.

Responsibilities are not limited to:

• Receiving and reviewing all outgoing and incoming technical and administrative documents.
• Ensuring the use of approved forms and templates and applying the unified document coding system.
• Entering data into the Electronic Document Management System (DMS) and ensuring its accuracy and completeness.
• Verify the completion of approvals and signatures before distributing the documents.
• Coordinate with engineering teams to ensure that the documents comply with the required technical specifications.
• Issue review or update notifications whenever any modifications are made to the documents.
• Distributing approved documents to relevant parties internally and externally.
• Managing the flow of documents between contractors, consultants, and internal departments.
• Ensuring that all parties work with the latest approved versions of the documents.
• Archiving all documents electronically and on paper in accordance with institutional policies.
• Updating records and document databases.
• Contributing to the preparation of periodic reports on the status of documents and the final copies (As-built).
• Propose solutions to improve the efficiency of the document management system.
• Participate in training workshops to raise awareness about the importance of document control.
• Support the implementation of digital transformation in the company's document management.
• Perform any other tasks assigned to him by the line manager within the scope of work.

Qualifications:

• Bachelor's degree in Business Administration, Information Systems, or Engineering.
• 3 to 5 years of experience in document management within an engineering or real estate development project environment.
• Experience in using Document Management Systems (DMS) such as Aconex, SharePoint, or Primavera.