Document Controller

Job Purpose:

To manage and control all documentation related to marble and granite projects, ensuring accuracy, compliance, and timely availability of documents to support project execution, procurement, quality control, and client coordination.

Key Responsibilities:

• Establish and maintain an organized document control system for all incoming and outgoing documents.
• Track, record, and archive shop drawings, material submittals, inspection requests, delivery notes, purchase orders, and project correspondence.
• Ensure documents are properly numbered, stamped, dated, and filed both physically and digitally.
• Coordinate with project engineers, site supervisors, and procurement teams to ensure timely submission and retrieval of project documentation.
• Update logs for material approvals, samples, and client submissions related to marble, granite, and other natural stone.
• Ensure compliance with quality standards and contractual requirements regarding document submissions and archiving.
• Support project handover by preparing final documentation packages including as-built drawings, warranties, and installation manuals.
• Assist in preparing internal reports, document transmittals, and official correspondence with clients and consultants.
• Conduct regular audits to ensure document accuracy and consistency.
• Train site and office staff on document control procedures when needed.

Qualifications and Skills:

• Bachelor's degree or Diploma in Administration, Engineering, or related field.
• Proven experience (2+ years) as a Document Controller, preferably in construction, marble, or stone industry.
• Familiarity with project documentation such as shop drawings, BOQs, and material approvals.
• Proficient in MS Office, PDF editing tools, and document control software (e.g., Aconex, Procore, or similar).
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with integrity.
• Excellent communication and coordination skills.

Job Type: Full-time

Work Location: In person