Document Controller

Key Responsibilities1. Strategic Leadership

• Develop and implement a future-ready document control and archiving strategy aligned with organizational growth plans.
• Establish scalable systems to support multi-project and multi-location expansion.
• Drive continuous improvement initiatives in document lifecycle management.

2. Policy Development & Governance

• Design and enforce best-in-class archiving policies, procedures, and standards.
• Ensure compliance with legal, regulatory, and industry requirements.
• Introduce governance frameworks for document retention, classification, and disposal.

3. Digital Transformation

• Lead the implementation or upgrade of Document Management Systems (DMS) and digital archiving tools.
• Automate workflows for document control, retrieval, and approval processes.
• Ensure data integrity, security, and accessibility across all departments.

4. Operational Excellence

• Oversee document control operations for projects, contracts, and corporate records.
• Ensure accurate version control, traceability, and audit readiness.
• Optimize storage systems (physical & digital) for efficiency and cost-effectiveness.

5. Stakeholder Management

• Partner with project teams, engineering, legal, HR, and management to ensure seamless document flow.
• Act as a subject matter expert on document control practices across the organization.

6. Team Leadership

• Build, lead, and develop a high-performing document control team.
• Set KPIs, monitor performance, and ensure capability development.

Key Requirements Education

• Bachelor’s Degree in Engineering, Information Management, Business Administration, or related field.
• Certification in Document Control / Records Management is a strong advantage.

Experience

• 10+ years of experience in document control, records management, or archiving, preferably in construction, precast, or industrial environments.
• Proven track record in setting up or transforming archiving systems in growing organizations.
• Experience in large-scale projects or multi-entity operations is highly preferred.

Technical Competencies

• Expertise in Document Management Systems (e.g., Aconex, SharePoint, EDMS).
• Strong understanding of ISO standards and compliance frameworks.
• Knowledge of digital transformation and automation tools.

Behavioral Competencies

• Strategic thinker with strong business acumen.
• High attention to detail with a governance mindset.
• Strong leadership and stakeholder management skills.
• Change management and transformation capability.

Work Location: In person