Document Controller (Construction/Engineering)

Document Controller (Immediate Joiners Preferred)

Duties and Responsibilities

• Implement and maintain document control processes and procedures.
• Develop and maintain the Document Management System.
• Manage all flows of documents either in electronic form or on paper support; Process and keep records of incoming and outgoing documents (Logs, soft and hard copies of Shop drawings, Material Approval Requests, Samples, Letters, Site Instructions, reports, RFI etc)
• Ensure Document Management accordingly to established procedures and standards (documents numbering, formats, issuance, review, dispatch, recording and archiving) to facilitate storage, security and retrieval of documents.
• Perform general activities such as photocopying, scanning, and filing.
• Follow up on issued requests: PJF, invoices, proposals, contracts etc.
• Make sure that controlled copies of latest approved documents are distributed internally and externally.
• Communicate and liaise with departments, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and closeout of Project activity to ensure consistency in document control as required.
• Monitor technical documents review and approval in accordance with agreed schedule.
• Regularly conduct document audits confirming they are current and accurately reflect recorded evidence and assist with communication during external audits.
• Maintain confidentiality around sensitive information and terms of agreement.
• Any other duties/responsibilities as assigned from time to time based on business requirements.

Specialized Training/ Knowledge Required

• Knowledge of Software and document management systems (Aconex)
• Hands-on experience with MS Office and MS Excel

Job Types: Full-time, Permanent

Application Question(s):

• Are you available to join immediately ?(Yes/No)

Experience:

• Construction/Engineering Industry: 3 years (Required)
• Aconex: 3 years (Required)