Document Controller (female)

Department: Engineering
Location: Business Bay
Reports To: Engineering Department Manager / Head of Engineering

Job Summary:
We are looking for a proactive and organized female professional to handle document management and provide front-desk support for our Engineering Department. This dual-role position requires someone detail-oriented, professional, and capable of managing both documentation workflows and reception duties efficiently.

Key Responsibilities:

Document Control:

• Maintain and manage all engineering documents, including drawings, project reports, specifications, and correspondence.
• Ensure proper filing, indexing, and archiving of hard and electronic documents.
• Control document revisions, ensuring only the latest versions are distributed internally and externally.
• Track and report document status to the engineering team and management.
• Assist engineers in retrieving and submitting documents as required.
• Ensure compliance with company standards and project procedures regarding document handling.

Reception Duties:

• Greet and assist visitors, contractors, and suppliers professionally.
• Answer and route incoming calls, emails, and inquiries to the relevant engineering personnel.
• Schedule appointments and maintain the department’s calendar.
• Handle incoming and outgoing correspondence.
• Support daily office operations, including arranging meetings, preparing documents, and coordinating logistics.

Requirements:

• Proven experience as a document controller, receptionist, or administrative assistant.
• Strong knowledge of document management systems and office software (MS Office, Excel, etc.).
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask and manage priorities in a busy environment.
• Attention to detail and discretion with confidential information.
• Professional appearance and demeanor.

Preferred:

• Previous experience in an engineering or construction environment.

Work Environment:

• Office-based within the Engineering Department.
• Interaction with engineers, contractors, and external stakeholders.

Job Type: Full-time

Pay: From AED5,000.00 per month