Document Controller / Operations Coordinator

Job Vacancy: Document Controller / Operations Coordinator

Location: Abu Dhabi, UAE

We are seeking a highly organized and proactive Document Controller / Operations Coordinator to join our Operations Department. The successful candidate will play a key role in coordinating daily operations, workforce deployment, document control, and communication between internal departments, clients, and site teams to ensure smooth and efficient business operations.

Key Responsibilities

Operations Coordination

• Coordinate daily manpower deployment based on project and client requirements.
• Monitor workforce availability, attendance, timesheets, work reports and productivity.
• Arrange worker mobilization, replacements, shift schedules, and site access requirements.
• Coordinate with Operations, HR, Recruitment, Procurement, and Finance to support daily operational activities.
• Monitor project progress and follow up on pending operational requirements.
• Resolve workforce-related issues including timesheet discrepancies, accommodation, salary coordination, supplier concerns, and other operational matters in accordance with UAE regulations and company policies.
• Provide administrative support to the Operations Manager and prepare daily and weekly operational reports.

Document Control

• Manage, organize, and maintain all operational and project documentation.
• Ensure documents are accurate, updated, properly filed, archived, and easily retrievable.
• Maintain document control systems with proper version control.
• Prepare and maintain permits, reports, correspondence, and compliance records.
• Ensure all mobilization documents are completed and approved before workforce deployment.

Communication & Administration

• Act as the central coordination point between internal departments, site teams, clients, suppliers, and subcontractors.
• Coordinate meetings, schedules, and operational communications.
• Handle emails, phone calls, and operational correspondence.
• Support logistics planning and daily operational activities.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Operations Management, or a related field.
• Minimum 2-5 years of UAE experience in Operations Coordination, Manpower Coordination, Document Control, or a similar role.
• Experience in construction, equipment rental, manpower supply, or industrial services is preferred.
• Good understanding of UAE labor documentation, site access requirements, and operational workflows.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational, documentation, and multitasking skills.
• Strong communication and problem-solving abilities.
• Ability to work in a fast-paced environment and meet deadlines.
• High level of accuracy, confidentiality, and attention to detail.
• Fluent in English. Knowledge of Arabic, Hindi, or Urdu is an advantage.

Key Competencies

• Operations Coordination
• Document Control & Record Management
• Workforce Planning
• Time Management & Prioritization
• Communication & Team Collaboration
• Customer Service
• Problem Solving
• Professionalism & Reliability

If you are a detail-oriented professional who enjoys coordinating operations, managing documentation, and supporting a dynamic team, we invite you to apply and become part of our growing organization.

Job Type: Full-time

Pay: AED3,500.00 - AED5,000.00 per month

Work Location: In person