Document Controller / Project Secretary

Job Summary
We are looking for a highly organized and detail-oriented Document Controller / Project Secretary to join our team immediately. The ideal candidate will have proven experience in a construction environment, with strong expertise in managing project documentation and providing administrative and coordination support to both site and office teams.

Key Responsibilities

• Manage, organize, and maintain all project documentation, including drawings, contracts, reports, and submittals
• Ensure all document control procedures comply with company standards and project requirements
• Track document versions, revisions, approvals, and maintain accurate logs
• Coordinate with engineers, consultants, and subcontractors for timely submission and approval of documents
• Prepare reports, official correspondence, and meeting minutes
• Maintain efficient filing systems (both electronic and hard copy)
• Provide administrative support to project managers and site teams
• Ensure timely distribution of documents to all relevant stakeholders
• Handle incoming and outgoing correspondence efficiently

Requirements

• Proven experience as a Document Controller in a construction company (mandatory)
• Minimum 2 years of relevant experience (2–5 years preferred)
• Immediate availability is required
• Strong understanding of document control systems and procedures
• Proficiency in MS Office (Word, Excel, Outlook)
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to work under pressure and meet tight deadlines

How to Apply
Interested candidates are invited to submit their CV with the subject line:
“Document Controller / Project Secretary – Immediate Joiner”

Email: hr3@kalandoor.com

Application Question(s):

• Available Immediately?

Location:

• Dubai (Preferred)

Work Location: In person