Document Controller - Senior

Key roles and responsibilities:

• Preparing and managing documents for a business or a project.

• Using document management software to upload, scan, verify, and store documents.

• Filing and archiving relevant documents in an organized and secure way.

• Retrieving documents for other staff and clients when needed.

• Creating and maintaining document templates, file types, and document databases.

• Ensuring documents are accurate, authentic, and compliant with laws and regulations.

The candidate must possess expertise/experience in the following domains:

• 5+ years of related construction phase experience is required

• Bachelor’s degree in a relevant field • Analytical skills and ability to come to conclusions

• Time management skills

• Typing and editing skills

• Ability to follow procedures exactly

• Incredible organizational skills

• Microsoft office suite skills

• Can work independently without much guidance

• Ability to communicate with other teams and departments

• Knowledge of Electronic Document Management Systems (EDMS)

• Proven work experience in a Document Controller job or a similar role

• Managing Document Control Systems and Processes: o Implementing and maintaining document control procedures o Establishing and updating document control databases o Ensuring compliance with document management standards and regulations

• Document Control and Organization:

o Receiving, reviewing, and distributing incoming documents

o Classifying and indexing documents for easy retrieval

o Monitoring document revisions and maintaining version control

• Quality Control and Assurance:

o Performing quality checks on documents to ensure accuracy and completeness

o Resolving discrepancies or issues related to document content or formatting

o Collaborating with stakeholders to address document-related concerns

• Document Retrieval and Archiving

o Retrieving requested documents and information for internal and external stakeholders

o Establishing document retention schedules and managing archiving processes

o Ensuring proper disposal of outdated documents

Collaboration & Communication

o Coordinating with project teams, departments, and external parties to facilitate document exchange

o Providing support and training to users on document management systems

o Maintaining effective communication channels to address document-related queries or issues

Job Type: Contract
Contract length: 12 months

Ability to commute/relocate:

• Ras al-Khaimah: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Document Controlling: 5 years (Required)