Document Controller/Procurement

Document Controller / Procurement

Location: UAE

Experience Required: 3–5 Years

Job Type: Full‑Time Job Summary We are hiring a detail‑oriented Document Controller / Procurement Assistant to support facility management operations through accurate documentation control, procurement coordination, and contract compliance. The ideal candidate must have strong organizational skills, ERP proficiency, and experience handling FM or construction‑related documentation. Key Responsibilities Document Control

• Manage, organize, and update all contractual, technical, and operational documents related to the Facility Management contract.
• Ensure proper version control, systematic filing, and secure storage of drawings, permits, reports, correspondence, and records.
• Maintain and update the Document Register to track submissions, approvals, and communications with clients, contractors, and stakeholders.
• Assist the contract management team in preparing, monitoring, and archiving contract deliverables and compliance documents.
• Ensure all document control processes comply with company policies and FM contract requirements.

Procurement Support

• Prepare procurement documentation such as LPOs, RFQs, quotations, and comparison sheets.
• Ensure all procurement activities remain within approved budgets.
• Analyze cost deviations and propose cost‑saving opportunities.
• Ensure full compliance with company procurement procedures and financial controls.
• Coordinate with suppliers and internal teams to ensure timely delivery of materials and services.

Additional Responsibilities

• Support internal and external audits by maintaining well‑organized records.
• Ensure confidentiality and proper authorization of controlled documents.
• Coordinate with FM operations, engineering, HSE, and quality teams for documentation requirements.

Qualifications & Requirements

• Diploma/Degree in Business Administration, Engineering, or related field.
• 3–5 years of experience in document control or procurement (FM, construction, MEP preferred).
• Proficient in MS Office; knowledge of ERP/DMS systems is an advantage.
• Strong organizational, coordination, and communication skills.
• Ability to handle multiple tasks and meet deadlines with high accuracy.

Skills

• Document Control
• Procurement & LPO Preparation
• ERP / DMS Systems
• File Management & Version Control
• Cost Analysis
• Reporting & Record Keeping
• Communication & Coordination
• Budget Compliance

Job Type: Full-time