Document Controller_Saudi National

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WSP in the Middle East is seeking a highly organized and detail oriented Document Controller - Saudi National to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, organizing, and maintaining all project related documentation, ensuring accuracy, accessibility, and compliance with company standards and client requirements. You will play a critical role in ensuring efficient document flow across multiple project components and supporting the overall project lifecycle through effective document control practices.

Responsibilities

• Manage and control the flow of documentation, including technical drawings, reports, specifications, correspondence, and project records, across all phases of the project.
• Implement and maintain a structured Document Management System (DMS) (electronic and physical), in accordance with WSP's IT policies and project requirements.
• Classify, register, and archive documents, ensuring proper version control, consistent file naming, and secure storage.
• Maintain accurate logs of incoming and outgoing documents using approved tracking systems or software (e.g., Aconex, SharePoint, Asite, etc.).
• Coordinate with internal teams, consultants, contractors, and external stakeholders to facilitate the submission, review, distribution, and approval of documents.
• Ensure all project documentation complies with WSP standards, quality procedures, and contractual obligations.
• Support audits by preparing documentation and ensuring records are complete, up to date, and audit ready at all times.
• Train and support project team members on document control processes and the use of the DMS.
• Identify process improvements and contribute to the development of document control best practices across projects.

Qualifications

• Bachelor's degree or diploma in Business Administration, Information Management, Engineering, or related field.
• Minimum 5 years of experience in a document control role within the construction, engineering, or consultancy sectors (preferably in the Middle East).
• Proficiency in Document Management Systems (e.g., Aconex, Asite, SharePoint, or similar platforms).
• Familiarity with international document control standards and ISO quality management systems.
• Strong organizational, multitasking, and communication skills.
• High attention to detail and accuracy.
• Fluency in English (written and spoken).

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