Document Management Assistant

The Document Management Assistant is responsible for the accurate, timely, and secure conversion of physical records into electronic format. This role ensures that all scanned documents are properly prepared, digitized, named, indexed, and stored in accordance with firm policies and record-management standards. This position supports the legal, HR, and administrative functions by maintaining organized, accessible, and confidential electronic records.

COMPENSATION & BENEFITS

- Hands-on training provided, with opportunities for professional development and growth within the firm.

NECESSARY SKILLS AND QUALIFICATIONS:

- High school diploma or equivalent required; some college or office experience preferred.

- Familiarity with office equipment (scanners, copiers, computers) and basic troubleshooting.

- Strong attention to detail and excellent organizational skills.

- Demonstrated ability to handle confidential information with professionalism and discretion.

- Basic proficiency with Microsoft Office and electronic file management systems.

- Ability to work independently while also contributing effectively as part of a team

- Dependable attendance, punctuality, and consistent work performance.

DUTIES AND RESPONSIBILITIES:

- Prepare physical documents for scanning, including sorting, removing fasteners, and ensuring document integrity prior to digitization.

- Operate scanning equipment and software to digitize a variety of legal, financial, and administrative records.

- Review scanned images for clarity and completeness; rescan as needed to ensure quality.

- Accurately name, index, and file digital documents in the firm’s document management system.

- Maintain strict confidentiality and security of sensitive information at all times.

- Perform routine maintenance on scanning equipment and report technical issues promptly.

- Assist with retrieval of electronic records and support staff requests for scanned documents.

- Track scanning progress and maintain logs or reports as required.

- Support general office administration as needed (filing, copying, light clerical work).

SCHEDULE & WORK ENVIRONMENT

- On‑site, standard business hours; occasional flexibility based on office coverage needs.

- Dress and personal appearance should reflect professional standards as outlined in company guidance.

Job Types: Full-time, Part-time

Pay: $13.00 - $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Work Location: In person