Document Processor

Job Title: Document Scanner

The Document Scanner is responsible for converting physical paper documents into accurate, well-organized digital formats. This role ensures documents are scanned, indexed, verified for quality, and stored securely according to company standards and data protection policies.

Key Responsibilities

• Prepare physical documents for scanning (remove staples, clips, repair torn pages).
• Scan documents using high-speed or flatbed scanners.
• Ensure scanned images are clear, complete, and properly aligned.
• Index, label, and organize scanned files according to naming conventions.
• Verify document accuracy and completeness after scanning.
• Upload digital files to document management systems or databases.
• Maintain confidentiality and security of sensitive information.
• Perform basic quality control and re-scan documents when required.
• Maintain scanning equipment and report technical issues.
• Dispose of documents properly after scanning, following company policies.

Required Skills and Competencies

• Attention to detail and accuracy.
• Basic computer skills (file management, scanning software).
• Ability to follow document handling and security procedures.
• Time management and ability to meet deadlines.
• Organizational and data entry skills.
• Ability to handle confidential information responsibly.

Qualifications

• High school diploma or equivalent (required).
• Prior experience in document scanning, data entry, or records management (preferred).
• Familiarity with document management systems is an advantage.

Physical Requirements

• Ability to sit or stand for extended periods.
• Ability to lift and move document boxes (as required).
• Manual dexterity for handling paper documents.

Work Environment

• Office or records management facility.
• May involve repetitive tasks and high-volume scanning.

Job Type: Full-time