Document Scanning Specialist

Description:

About The Wilhite Law Firm: The Wilhite Law Firm, an award-winning personal injury law firm, is committed to achieving outstanding results for our clients through skilled legal representation and compassionate client care.

About the Role: The Scanning Clerk is responsible for preparing, scanning, indexing, and maintaining digital copies of documents while adhering to company policies and compliance standards. The Scanning Clerk helps maintain an efficient document management system that supports accessibility, accuracy, and confidentiality.

Key Responsibilities

• Review incoming documents for clarity, legibility, and completeness prior to scanning.
• Organize and prepare physical files, including removing staples, paper clips, and other bindings.
• Ensure documents are properly ordered and ready for processing.
• Operate and maintain scanning machines to capture high-quality digital images.
• Troubleshoot minor equipment issues and escalate larger technical problems when necessary.
• Perform routine maintenance and cleaning of scanning equipment to ensure smooth operations.
• Index and categorize scanned documents for accurate retrieval within the document management system.
• Verify scanned files against original documents to ensure accuracy and completeness.
• Perform quality control checks, re-scanning documents as needed.
• Maintain digital and physical records of scanned materials.

Requirements:

• High school diploma or equivalent required.
• Prior experience with scanning equipment, document imaging, or records management preferred.
• Strong attention to detail and ability to perform repetitive tasks with accuracy.
• Basic computer skills and familiarity with document management systems.
• Ability to troubleshoot minor technical issues.
• Strong organizational and time-management skills.

Work Environment

• Office-based position with frequent handling of physical files and equipment.
• May require standing or sitting for extended periods.
• May require lifting up to 25lbs

Compensation Package:

• Hourly Rate: $21-$24 per hour, commensurate with experience and qualifications.
• Comprehensive Benefits: Including 401(k) with matching, health, dental, and vision insurance, paid time off (PTO), paid holidays, and a pet-friendly office environment.

Equal Opportunity Statement:?At Wilhite Law Firm, we are dedicated to creating a diverse and inclusive work environment where all employees are valued and respected. We believe that a diverse team brings unique perspectives and experiences that enhance our ability to provide exceptional legal services and better serve our clients. We are committed to fostering a culture of inclusivity and equity, and we actively encourage individuals from all backgrounds—regardless of race, gender, sexual orientation, disability, age, or any other dimension of identity—to apply and join our team. At Wilhite Law Firm, diversity is not just a policy; it's an integral part of who we are and how we operate. ?