Document Specialist

Overview
We are seeking a detail-oriented and highly organized Document Specialist to join our dynamic team. In this vital role, you will be responsible for managing and maintaining comprehensive documentation systems to ensure compliance with industry standards and internal quality protocols. Your expertise will support our commitment to excellence by ensuring that all documents are accurate, accessible, and properly stored. This position offers an exciting opportunity to contribute to a thriving organization that values precision, efficiency, and continuous improvement.

Duties

• Develop, review, and update technical and administrative documents in accordance with ISO 13485 (medical device quality management system) and ISO 9001 standards.
• Manage document control processes using SharePoint and other document management systems to ensure version control, accessibility, and security.
• Organize, file, and maintain physical and electronic records with meticulous attention to detail, supporting effective records management practices.
• Perform data entry and data management tasks within ERP (Enterprise Resource Planning) systems to ensure accurate record keeping across departments.
• Proofread technical documents for clarity, consistency, and accuracy before approval or distribution.
• Support quality management initiatives by maintaining documentation related to audits, inspections, non-conformances, and corrective actions.
• Collaborate with cross-functional teams to streamline document workflows, improve filing systems, and enhance overall document management efficiency.

Qualifications

• Proven experience in document management or administrative roles within regulated industries such as healthcare or manufacturing.
• Familiarity with ISO 13485 and ISO 9001 quality standards is highly desirable.
• Strong organizational skills with the ability to manage multiple documents simultaneously while maintaining accuracy.
• Proficiency in SharePoint, document management systems, ERP software, and data entry tools.
• Excellent proofreading skills with a keen eye for detail and consistency.
• Experience with filing systems, records management practices, and technical writing is preferred.
• Ability to adapt quickly to new software platforms and evolving documentation procedures. Join us as a Document Specialist and play a key role in ensuring our documentation processes uphold the highest standards of quality and compliance!

Pay: From $17.20 per hour

Work Location: In person