Documentation Associate

Job Overview
We are seeking a highly organized and detail-oriented Documentation Associate to join our dynamic team. In this vital role, you will be responsible for managing and maintaining accurate documentation, supporting office operations, and ensuring seamless communication across departments. Your proactive approach and excellent organizational skills will help streamline administrative processes, enhance data accuracy, and contribute to the overall efficiency of our organization. This paid position offers an exciting opportunity for individuals eager to develop their administrative expertise in a fast-paced environment.

Duties

• Manage filing systems both digitally using Google Workspace and physically to facilitate easy retrieval of records.
• Handle data entry tasks with precision, maintaining up-to-date records in company databases.
• Operate multi-line phone systems with professional phone etiquette, directing calls efficiently and courteously.
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping.
• Provide exceptional customer support by responding promptly to inquiries and assisting visitors at the front desk.

Qualifications

• Proven experience in office management, clerical work, or administrative support roles.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Demonstrated experience with data entry, proofreading, filing systems, and document management.
• Exceptional phone etiquette skills combined with professional communication abilities.
• Prior experience in personal assistant roles or front desk operations is a plus. Join us as a Documentation Associate and become an essential part of a vibrant team dedicated to operational excellence!

Pay: $22.00 - $25.00 per hour

Work Location: In person