Documentation Clerk

Communication

Internal Communication:
Manager - Ship Services, Operation team, Invoice team

Purpose:
Receive requests and requirements for services

External Communication:
Customers

Purpose:
To send process visas
Follow-up on correct documents for visas

Occupational Health & Safety and Environment

Accountability:
Are accountable for their acts and omissions.

Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:
To stop work if they think the work is unsafe.

Education & Professional Qualification:
High School

Professional Experience:
2 years relevant experience

Geographic Experience:
N.A.

Computer Skills:
Basic

Language Skills:
English

Market/Industry/Functional Knowledge:
N.A.

Key Roles & Responsibilities

• Process all documents for visa application.
• Fill up the Seamen visa application form on the IT system.
• Follow up with immigration co-ordiators for the applied visa and their status.
• Update customer on visa status.
• Follow-up with customers for appropriate documents for visas
• Prepare the list of visas and related data for invoicing.
• Prepare and organise the list of visas and related data for audit purpose.
• Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards
• Work safely at all times, protecting the health and safety of everyone in the workplace
• Perform other job-related duties as assigned.

Education & Professional Qualification:
High School

Professional Experience:
2 years relevant experience

Geographic Experience:
N.A.

Computer Skills:
Basic

Language Skills:
English

Market/Industry/Functional Knowledge:
N.A.