Documentation Intern / Stipend Trainee

Responsibilities:

• Assist in preparing and processing shipping documents including MBL, HBL, Commercial Invoice, Packing List, and Certificates.
• Coordinate with operations, sales, and customer service teams to ensure timely flow of documentation.
• Communicate with shipping lines, overseas agents, and clients for document requirements.
• Maintain accurate records and filing of shipment documentation.
• Support in drafting Bills of Lading and obtaining approvals.
• Ensure compliance with company policies and international trade regulations.
• Assist in resolving documentation discrepancies or client queries.
• Provide administrative support to the documentation and operations teams.

Requirements:

• Fresh graduate or final year student (preferably in Business Administration, Supply Chain, Logistics, or International Trade).
• Strong written and verbal communication skills in English.
• Proficiency in MS Office (Word, Excel, Outlook).
• Detail-oriented, organized, and able to meet deadlines.
• Eager to learn with a proactive and positive attitude.
• Prior knowledge of freight forwarding and shipping will be an advantage (not mandatory).

Learning Outcomes:

• Practical exposure to international trade documentation and compliance.
• Hands-on experience in preparing and finalizing freight documents.
• Coordination with clients, shipping lines, and overseas partners.
• Professional growth and industry networking opportunities.

Job Type: Internship
Contract length: 3 months

Work Location: In person