Documentation - Rail Logistics

Job Location - Gandhidham

Male candidates only Prefer.

Salary - 20000 -25000 in hand.

Job Title: Documentation Executive – Rail Logistics

The Documentation Executive – Rail Logistics is responsible for preparing, managing, and verifying all documentation related to rail freight operations. This includes shipment documents, regulatory paperwork, billing records, cargo movement reports, and communication with clients, transport authorities, and internal teams. The role ensures smooth rail cargo operations through accurate documentation, timely updates, and strict adherence to compliance and safety requirements.

Key Responsibilities Rail Logistics Documentation

• Prepare and manage all rail freight documents such as RR (Railway Receipt), e-RR, forwarding notes, loading lists, consignment notes, gate passes, challans, and delivery orders.
• Ensure accuracy of shipment details including wagon numbers, commodity type, weight, consignor/consignee details, and routing information.
• Maintain documentation for container trains, bulk cargo, parcel cargo, and rakes as required.

Compliance & Regulatory Coordination

• Ensure documents comply with railway guidelines, freight rules, and government regulations.
• Coordinate with Indian Railways, private freight operators, terminals, and yard officials for document approvals and movement permissions.
• Manage documentation related to safety standards, Rake Handling Instructions (RHI), and loading/unloading compliance.

Operational Coordination

• Liaise with operations, planning, customer service, and yard teams to collect accurate operational data.
• Track cargo movement, wagon placement, loading/unloading times, and ensure all documents reflect the actual status.
• Support the preparation of train schedules, rake allocation records, and movement logs.

Customer & Vendor Communication

• Share shipment documents with customers and address any document-related queries.
• Coordinate with transporters, consignment handlers, warehouses, and terminals for documentation accuracy.
• Provide clients with timely updates, acknowledgments, and proof-of-delivery (POD).

Data Entry & Reporting

• Maintain digital records of all rail shipments and documentation.
• Generate MIS reports including wagon utilization, freight invoices, movement summaries, and daily/weekly operations reports.
• Track pending documentation, discrepancies, and ensure timely closure.

Audit & Record Management

• Prepare and maintain audit-ready documentation.
• Ensure secure storage and version control for all rail freight documents.
• Support internal/external audits by providing required documents and reports.

Skills & Qualifications Education

• Bachelor’s degree in Logistics, Supply Chain, Commerce, or any related field.

Technical Skills

• Knowledge of Railways systems such as FOIS, RMS, or terminal management software (advantageous).
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Strong documentation, typing, and data accuracy skills.

Industry Knowledge

• Understanding of rail freight operations, wagon types, container handling, and loading/unloading procedures.
• Familiarity with Indian Railways rules, freight tariffs, and cargo handling norms.

Soft Skills

• Strong communication and coordination abilities.
• Attention to detail and accuracy in documentation.
• Ability to multitask and work in a fast-paced operations environment.
• Problem-solving and follow-up skills.

Experience

• 1–5 years of experience in logistics documentation, preferably in rail logistics or multimodal transport.
• Experience with freight forwarding, terminals, or supply chain operations is a plus.

Key Competencies

• Document control & compliance
• Rail freight knowledge
• Data accuracy
• Cross-functional coordination
• Reporting & MIS
• Time management
• Customer handling

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Work Location: In person