Documentation Specialist

Documentation Specialist (Temporary)

Location: Milpitas, CA (On‑site, structured schedule)

Employment Type: Temporary, 6 months with potential for conversion to full‑time

Compensation: $35.00 – $40.00 per hour

Key Responsibilities

• Verify consistency across document versions and identify discrepancies
• Prepare publication proofs for review and approval
• Convert documents to PDF and prepare final files for publishing
• Master and apply the company’s Standards Style Manual and Microsoft Word templates
• Manage multiple document workflows while meeting strict deadlines with high accuracy
• Perform detailed editing, redlining, and formatting of technical documents
• Revise text, tables, figures, and equations to ensure compliance with style and publication standards
• Maintain and update the company’s Standards Compilation of Terms on a regular basis
• Generate publication reports and manage processing queues
• Provide editorial and data support for ballots, reports, training materials, and presentations
• Communicate clearly and professionally with internal teams and program participants
• Support additional documentation and data‑related tasks as needed

Qualifications

• Bachelor’s degree in English, Technical Communications, Business Administration or a related field
• Minimum of 3 years of experience in standards documentation, copy editing, publishing, or document production
• Advanced proficiency in Microsoft Word, including templates, styles, and macros
• Working knowledge of Adobe Acrobat Pro DC
• Strong written and verbal communication skills with excellent reading comprehension
• Exceptional attention to detail, organization, and accuracy
• Ability to manage multiple priorities in a fast‑paced environment

Preferred Qualifications:

• Familiarity with The Chicago Manual of Style preferred
• Experience working with culturally diverse teams in a global organization
• Multilingual capabilities (e.g., Chinese, Korean, Taiwanese) a plus
• Willingness to travel occasionally (less than 10%)

Interested? Apply Now!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance