EA TO CEO | Office Manager

Job Title: EA TO CEO | Office Manager

Location: UAE

Reporting to: CEO

KEY RESPONSIBILITIES

• Executive Assistant
• Manage the CEO’s calendar: schedule, prioritize, reschedule meetings.
• Organize travel, flights, accommodation, and itineraries.
• Handle confidential correspondence and sensitive information.
• Prepare agendas, meeting materials, minutes, follow‑ups, and ensure action items are tracked.
• Assist in preparing presentations, reports, and documentation needed by the CEO.
• Serve as the first point of contact/liaison between the CEO and internal stakeholders, clients, external partners.
• Office Management
• Oversee general office operations: supplies, maintenance, vendor relations.
• Maintain inventory of office supplies, equipment, and manage procurement.
• Coordinate facilities issues, cleaning, office repairs, utilities.
• Maintain proper filing systems (both physical and digital).Ensure the office environment is professional, organized, and efficient.
• HR & People Support
• Assist with recruitment: posting job ads, screening CVs, short‑listing candidates, arranging interviews.
• Support onboarding of new employees (orientation, necessary paperwork).
• Maintain and update HR records and databases.
• Help with employee engagement and onboarding activities.
• Handle basic HR matters / questions and liaise with the HR department for escalated issues.
• Project Coordination & Special Tasks
• Monitor deadlines, follow up on tasks assigned by the CEO; ensure nothing slips through the cracks.
• Take charge of special projects (internal initiatives, process improvements, event coordination).
• Assist in organizing company events, executive retreats or off‑sites.

REQUIRED SKILLS & QUALIFICATION

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• 3+ years of experience in a similar role (PA, EA, or HR support).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning new software tools
• Strong organizational and time‑management skills; ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills; ability to draft professional correspondence, reports, presentations.
• Discretion and ability to handle confidential and sensitive information with integrity.
• Attention to detail; accuracy in documentation, travel plans, scheduling, meeting preparation.
• Adaptability and flexibility; capable of managing unexpected changes, shifting priorities, and working under pressure.
• Problem‑solving skills; able to anticipate issues and proactively find solutions.
• Strong interpersonal skills; ability to interact professionally with senior leadership, staff, clients, and external partners.
• Experience in recruitment or employee onboarding and HR database management is considered an advantage.

Age: 30 +years old

Job Type: Full-time

Pay: AED7,000.00 - AED9,000.00 per month

Experience:

• EA TO CEO | Office Manager: 3 years (Required)