East Marketing and Proposal Coordinator

We are seeking a Marketing Coordinator to join our team in Arup’s East Geography. This is an exciting opportunity for someone passionate about the built environment and eager to grow in a dynamic, fast-paced setting that values creativity and innovation. This strategic role involves proposal direction and content creation, communicating Arup’s values, and contributing to various marketing activities. Our Marketing Coordinator can be based in our New York, Boston, or Washington DC offices.

The Opportunity

• Coordinate the preparation of competitive proposals, qualification packages, and interview presentations

• Work closely with leadership to develop client-focused win strategies for proposals and statements of qualification to successfully capture future work

• Participate in the development and execution of go/no-go decision-making

• Participate in interview planning and presentation rehearsal, and support the development win strategy, themes, and differentiators in presentation materials

• Assist in client and market research activities

• Develop and maintain marketing collateral, such as presentations, brochures, project sheets, and resumes.

• Maintain and update CRM and SharePoint databases.

• Identify and track new opportunities by monitoring targeted procurement sites of key clients and agencies

• Ensure quality, accuracy, and consistency of graphic standards to maintain a cohesive and recognizable brand identity

• Coordinate and support conferences, sponsorships, and key client events.

The Skills

• 2 or more years of experience coordinating and preparing proposals within the AEC industry

• Bachelor’s degree, preferably with an emphasis in Marketing, Communications, Business Administration or related field

• Strong communication, writing, and organizational skills

• Confident, self-motivated, independent, and proactive

• Positive attitude, self-motivated, and proactive, with the ability to manage multiple deadlines under pressure.

• Experience in Microsoft Office applications including Word, PowerPoint, and Excel, as well as Adobe InDesign (other Adobe Creative Suite experience is a plus)

• Involvement with marketing and/or AEC industry organizations is a plus

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families while keeping costs low. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. As a member of Arup, everyone shares in our success through a global profit share scheme (payments are dependent on the firm’s financial performance). Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our 401(k) plan with up to 10% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Hiring Range – The good faith base salary hiring range for this job if performed in New York is 75,000 to 90,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of New York will differ.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Application Process

We will be reviewing our candidates for this position on a rolling basis. Once you have applied you will be evaluated and potentially moved on to the next round, at which point a member of the talent resourcing team will reach out to you directly.

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

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