EHSS Project Admin Support- Petrochemical Construction

From the inception of a project through to completion and beyond, Turner & Townsend help to deliver the outcomes that matter through transformational projects covering the full spectrum of consultancy, project delivery and post-project operations.

With offices located globally, you're never far away from our services. With over 22,000 specialists in more than 60 countries, we blend local knowledge with global insight to tackle challenges of any scale.

Our team is dynamic, innovative and client-focused, supported by an inclusive and fun company culture. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result, our people get to enjoy working on some of the most exciting projects in the world.

Turner & Townsend is looking for a HSEE Project Administrator to join our team. This individual will work to support project management services for our clients.

Responsibilities:

• Assist with establishing effective project governance, processes and systems to be utilized throughout project.

• Ensure that key information and data is effectively shared and appropriately retained.

• Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.

• Assist with the flow of project information between team members / stakeholders.

• Attend relevant meetings, update and maintain issues/actions logs as current.

• Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.

• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.

• Assist with the preparation of proposals for new projects or variations to existing projects.

• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Client Specific Functions (Responsibilities):

• Must be able to complete data entry and publish reports for ICAARE system.
• Must be able to request contractor qualification packages, compile the database, ensure the database is up to date and notify security when a new contractor is added to the list.
• Must be able to enter Purchase Requisition, submit invoices into the contractor portal, utilize SES system and follow up with Accounts payable on as needed basis
• Must be able to log incidents in Client’s eSHEM portal, generate incidents report using HANA system. Compile incident database as needed and distribute it to the stake holders.
• Must be able to generate Spill reporting to fulfil AES, TRI, RC, and other reporting modules.
• Assist EHSS department with Global Assurance reporting (Attachment 7 and Attachment 9)
• Must be able to provide support to EHSS department during a Process Hazards Analysis
• Must be able to use Action Tracking system
• Must be able to use management of change database.
• When needed be able to notarize official business documents.
• Support the Ultem business units with the administrative duties required by the SHPP Gensuite platform Misc.
• Project Assistance such as editing documents, preparing reports, digitizing and archiving documents and other project tasks as needed by EHSS (or site).

Skills (key functional, leadership, or business skills required)

• Good writing skills and ability to do teamwork
• Knowledge of Client Operations Management System
• Knowledge of Client Gensuite System
• Excellent Knowledge of Microsoft Office
• Good knowledge of SAP (Project System) is an advantage

• BS Degree in or Associate Degree with 5 years of experience.

• BA/BS in Business, Construction, Architecture, or a related field. Relevant work experience will also be considered in lieu of degree.

• Strong collaboration and relationship building skills.

• Excellent communication skills and presentation skills.

• A problem-solving mindset.

• Expert in Microsoft and Google Suite of software products; especially Excel

Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary.

This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

• On-site presence and requirements may change depending on our clients' needs.

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at www.turnerandtownsend.com/

Turner & Townsend does not accept any speculative or unsolicited CV’s that have been sent to our internal recruitment team or hiring managers from agencies outside of our preferred supplier list or that have not followed due process. Any speculative or unsolicited CV’s will be treated as a direct application.

All your information will be kept confidential according to EEO guidelines.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.