Elementary School Secretary

School Secretary - New York State

Position Summary

The School Secretary provides administrative and clerical support to school staff, students, and families. This role is responsible for maintaining office operations, managing communications, and supporting the daily functioning of the school. The Secretary ensures that the office runs efficiently and professionally, contributing to a positive school environment.

Essential Duties and Responsibilities

• Greet students, staff, parents, and visitors professionally and courteously.

• Answer phones, respond to emails, and manage daily communications.

• Maintain student records, attendance logs, and other required documentation.

• Schedule appointments, meetings, and events for school administrators.

• Prepare, edit, and distribute correspondence, reports, and other documents as needed.

• Assist with enrollment, registration, and student records management.

• Monitor office supplies and maintain organized filing systems.

• Support staff and administrators with clerical tasks and school-related projects.

• Maintain confidentiality and comply with FERPA and district policies.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's Degree preferred.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite, Google Workspace, or other administrative software.

• Ability to maintain confidentiality and handle sensitive information.

• Professional demeanor and ability to work collaboratively with students, staff, and families.

Preferred Qualifications

• Prior experience in an educational or office setting.

• Knowledge of student information systems or school databases.

• Ability to prioritize tasks in a fast-paced environment.

Working Conditions

• Office environment within a school setting.

• Frequent interaction with students, staff, parents, and the public.

• May require occasional lifting of office supplies and materials.

Compensation

• Salary Range: $35,000 - $36,000 depending on experience.