Elementary School Secretary - NMFE

Job Posting # 84-25/26

Job Title: Elementary School Secretary

Open: 4/6/2026

First File Review of “In District” Applicants: 4/13/2026

Closed: Open Until Filled

Keeping the School Day Running and Connected

The front office is a steady point in an Elementary School (TK-5), as well as for our Family Partnership Program (K-8). Students come in with questions, families reach out for support, and staff rely on clear communication to keep the day moving. This role helps bring structure to that flow while making sure people feel welcomed and supported. The work is both practical and people-centered, requiring attention to detail and a calm, consistent presence.

Over time, those daily interactions build trust and shape how students and families experience the school. This role supports the systems that keep the building running while also providing a reliable presence that others can count on. It is steady work with real impact, grounded in follow-through, sound judgment, and care for the school community.

Salary: The Hourly Rate range for the position is: Min. $23.36 - $30.48. Salary placement will be at Step 1 of the Nine Mile Classified Public Employees Association Collective Bargaining Agreement, unless documentation of experience is received per the Collective Bargaining Agreement. The Collective Bargaining Agreement and Salary Schedules can be reviewed from the Human Resources page of the Nine Mile Falls School District www.9mile.org

Benefits: Each employee shall accumulate up to twelve (12) days of sick leave per year. An employee employed less than a full work year shall be entitled to a proportionate part of the sick leave allowance. (Example: An employee working 10 months will receive 10 days of sick leave.) A maximum of three (3) Annual Leave days are provided for all employees based on the employee’s scheduled employment hours per day to be used for an absence during work hours, or to be accumulated for the purpose of cash out.

Employees anticipated to work more than 630 hours per year will be eligible for Benefits through the School Employees Benefits Board (SEBB). Standard benefits include Medical, Dental, Vision, Life Insurance, and Long-Term Disability. Positions anticipated to work 70 hours or more per month for at least 5 months over a 12-month period are eligible for Retirement through the State Department of Retirement Services.

Schedule: 8 hrs. per day (7:30 AM – 4:00 PM) pursuant to the 2025/2026 School Calendar. (Total Days in a Full Calendar - 210 Days)

**One day every other week during the summer to sort mail and pick up phone messages. Time will be time sheeted and paid according to the time worked up to 10 additional hours.

Work Begins: April 27, 2026, Days for Training available second week of April.

Work Location: Nine Mile Falls Elementary

Nature and Scope of Job: (1-2 sentence summary of position):
The school secretary provides a variety of office secretarial, bookkeeping, and administrative duties which require a broad knowledge of both secretarial and clerical practices and procedures. The position serves as secretary to two school programs and their principal and staff. The position requires a thorough knowledge of all school functions, procedures, building facilities, and applicable district and school rules, regulations and policies. The individual will establish and maintain a good rapport and helpful, congenial atmosphere for students, staff, and all individuals who enter the building. A high degree of technical and communication skills are necessary to successfully perform such duties and responsibilities as assigned by the building principal.

Position Reports To: Heather Gamboa, Principal

Classification: School Secretary

Primary Job Functions

• Daily and continual recordkeeping of student attendance.
• Maintenance of the building calendar.
• Coordinating and managing daily office operation.
• Assist in promoting a positive public relations image.
• Answer telephone, greet visitors, record and deliver messages.
• Maintain confidentiality of all information.
• Uses PC computer. Proficient in use of Microsoft Office Suite, Google Suite, and student data applications such as Skyward.
• Maintain accurate and current files pertaining to office business.
• Maintain accurate, up-to-date, student information in electronic student data system. Produce reports from system as needed.
• Responsible for the creation and maintenance of student records including discipline, health, and cumulative files for current and past students.
• Collaborate with secretaries from other buildings.
• Enroll, transfer, and withdraw students.
• Maintain health room/assist with ill/injured students/call parents if needed.
• Disperse medications to students following established procedures.
• Produce/file/download various state reports.
• Assist with the maintenance and operation of the building’s office machines (copiers, printers, laminators, phone system, alarm system, bell system).
• Assist with staff Absences/Substitutes: Maintain records of classified and certified absences, monitor substitute calling system, call guest teachers and classified substitutes when system has not filled position. Greet/orientate substitutes as they arrive daily.
• Maintain communication with the district’s schools and administration office.
• Assist with sorting and distributing mail.
• Receipt payments and prepare building deposits no less than weekly.
• Other duties as assigned by principal and/or principal’s designee.

QUALIFICATIONS
Minimum Required Qualifications (Traits, Education, Experience, Training, physical requirements, etc.):

• High school diploma or equivalent.
• Para Educator/Instructional Assistant/Secretarial applicants must provide documentation of a passing grade on:
• • ETS Parapro Assessment (455); or
  • Pearson Paraprofessional Assessment (220)
  • Unofficial Transcript of an Associate of Arts degree; or
  • Have earned seventy-two quarter credits or forty-eight semester credits at an institution of higher education (provide unofficial transcript); or
  • Completed a registered apprenticeship program.
• WSP/FBI Fingerprint Clearance.
• Demonstrated aptitude and competence for assigned responsibilities.
• Education, experience, or formal training to perform required duties of the position.
• Proficient use of office machines and computers.
• Knowledge and proficiency in word processing (40+ WPM), database, and spreadsheets. Demonstrated skill in Microsoft Office Suite Applications.
• Demonstrated use of proper grammar, sentence structure, punctuation, spelling, and proofreading skills.
• Ability to work independently, organize systems, meet deadlines, and be self-motivated.
• Demonstrated skills in attention to detail.
• Work with colleagues in a collaborative manner and is a positive team builder.
• Meet multiple demands in a pressure situation and maintain high levels of quality work.
• Maintain confidentiality.
• Ability to deal with the public, other agencies, and district employees in a positive and productive manner.
• Ability to approach, request, and follow up with staff and administrators on paperwork and state reports in order to meet specified deadlines.
• Communicate clearly, orally and in writing.
• Keyboarding speed, Word and Excel Skills tests may be required as part of the interview process.

DESIRED QUALIFICATIONS

• Skyward experience preferred.
• Ability to organize and prioritize workload.
• Self-motivated and self-starter.
• Enjoys working with a wide array of people in a friendly manner.
• Ability to work and produce without direct supervision.
• Possess good judgment in making sound decisions and proactive problem solving.
• Desire to contribute as a “team member”.
• Work well under pressure with the ability to meet deadlines.
• Ability to stay composed under pressure of multiple tasks.

Equipment Used
Computer, ten-key, copy machine, cash register, laminator, telephone system, alarm system, fax machine, intercom system, and other technologies as needed/added.

Environmental Demands:

• Air-conditioned building
• Fluorescent LED lighting
• Exposure to visual display terminal
• Prolonged sitting

APPLICATION STEPS

Submit a complete application through RedRover.

Upon Hire:|
If an offer of employment is made, new employees must complete a background check for criminal history, including a fingerprint check by the Washington State Patrol and the Federal Bureau of Investigation. Any offer of employment is contingent upon the successful outcome of the criminal history background check and approval by the Nine Mile Falls School District Board of Directors.

In the Nine Mile Falls School District

… each student will succeed

… effective instruction is paramount

… quality leadership matters

… reflection improves our practice

… we are each other's best resource

… positive relationships are foundational to our success

We continue to act in a way that matches our beliefs.

For questions, please contact:
Kyle Stussi, Human Resources Specialist
(509) 340-4302

The Nine Mile Falls School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX and Civil Rights Compliance Coordinator
Jeff Baerwald
10110 W Charles Road
Nine Mile Falls WA
99026
509-340-4300
JBaerwald@9mile.org

Section 504/ADA Coordinator
Michelle Mace
10110 W Charles Road
Nine Mile Falls WA 99026
509-340-4300
MMace@9mile.org