Employee and Labor Relations Administrative Assistant

JOB
Learn How Metro Connects You with What MattersThe King County Metro Transit's Employee Services Division is seeking an experienced, and collaborative Employee and Labor Relations Administrative Assistant (HR Associate). In this role you will be committed to creating a healthy, safe, and inclusive work environment where employees at all levels feel welcomed, have a sense of belonging, and can thrive. Our mission is to create employee experience by partnering with agency leaders and workgroups to improve people’s practices and policies that impact employees at all levels, experiences, backgrounds, and identities.Our ideal candidate is a detail-oriented administrative professional with experience supporting employee, and labor relations in a complex, unionized environment. The successful Employee and Labor Relations Administrative Assistant will excel in a fast-paced setting and provide responsive, knowledgeable, and highly reliable support to all levels of Metro employees and leadership. In this role, you will assist ELR staff, managers, and HR partners with a variety of employee and labor relations processes, ensuring accuracy, confidentiality, and exceptional service. Your strong administrative expertise and understanding of HR and labor relations practices will help strengthen our operations and contribute to the overall success of the organization.King County Metro Transit: Metro’s ability to provide movement through the transit system can be life changing. As a mobility agency, we move hundreds of thousands of people in our region every day, helping them get to their destination. We know that mobility connects people to opportunity — and that destination is sometimes more than an actual place. It may be a new job, a better education, a critical medical appointment, or a chance to start over. Metro has pioneered or refined dozens of ideas that have subsequently been adopted by transit agencies nationwide, and for this and other reasons, is recognized as a transit industry leader. We are one of the 10 largest transit systems in the country, providing more than 120 million trips a year on transit while maintaining a fleet of more than 1400 buses, including diesel hybrids, electric trolley buses, and one of the largest fleets of articulated buses in the country. We also operate the largest public van pool fleet in the nation as well as Sound Transit Regional Express buses, Link Light Rail, and Seattle Streetcar.We are a leader in technology and eco-conscious practices and continuously develop new and innovative ways to improve the overall transit experience for our customers and the public, through Lean Management and other continuous improvement principles.Vacancy Information: This recruitment will be used to fill one (1) Special Duty Assignment (SDA) / Term Limited Temporary (TLT) HR Associate vacancy lasting up to one (1) year. In addition, this selection process may be used to generate an eligibility list for future Special Duty Assignment (SDA), Term Limited Temporary (TLT), and Career Service (CS) positions that may occur in this classification and work group. The eligibility pool is valid for up to 12 months from the time of posting for use at the discretion of the hiring authority

EXAMPLE OF DUTIES
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.As an Employee and Labor Relations Administrative Assistant, you will: Support PPM III and PPM IV staff by gathering records for Requests for Information, Public Records Requests, and other moderate- to high-complexity special requests.Support supervisory staff to deliver high-level administrative support, daily administrative tasks, calendar/meeting support, provide context for meetings, when necessary, special projects, record keeping, and schedule appointments and meetings.Triage and manage Transit Employee Labor Relations (TELR) inboxAssist supervisors with data collection and reviewMaintain confidentiality while earning trust and respect from co-workers through integrity and professionalism in all interactionsMaintains EEOC, External, PERC & Investigating tracking and document collectionCoordinate & assist centralization of records and digitizing project.Partner with team to support settlement implementationComplete personnel-related documents such as position requisitions, personnel changes and special duty request forms for submittal to Transit Human Resources, including onboarding and offboarding KCIT coordination. Coordinate the collection and upkeep of organizational charts, administer email group updates, and provide comprehensive management of the TELR calendar.Act as delegated authority to independently execute complex administrative tasks on behalf of managers, leading daily operations such as calendar management, meeting preparation, and appointment tracking. Monitor processes and develop improvements to streamline administrative operations.Represent the section in division and agency-wide administrative coordination meetings and working groups. Uphold confidentiality by adhering to policies and procedures, earning the trust and respect of colleagues through honesty, integrity, and professionalism. Maintain project documentation and assist in project and workgroup communication by building and maintaining Microsoft Teams and SharePoint sites.Perform other special projects and related duties as assigned.

SUPPLEMENTAL INFORMATION
Who May Apply: This recruitment is open to King County employees who have passed their six (6) month probationary period, as well as the general public To ApplyThe following application materials are required: An online King County application. Updated with accurate contact information, and relevant work history going back at least 10 years (or more, if necessary), with all job duties, dates of employment, and reasons for leaving explained clearly.Completed supplemental questionsResumeA Cover Letter (No longer than 2 pages)Selection Process: Applications that do not include all of the required materials listed above will not be considered. Only the materials explicitly requested will be reviewed—additional documents or information will not be evaluated. Application materials will be screened for completeness and competitiveness. The most competitive candidates may be invited to participate in one or more interviews and possibly other selection process elements. Final offers are contingent on successful completion of reference checks and/or a record review. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application/assessment process, or have questions, please contact: Sabrina Brazzle atsbrazzle@kingcounty.gov.Other Position InformationWork Location: This is a hybrid position. The team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.Work Schedule: This position is non-exempt from the provisions of the Fair Labor Standards Act and is overtime eligible. The typical workweek is 40 hours per week, Monday – Friday.Union Representation: This position is not represented by a labor union.Class Code: 231101 Human Resource Associate Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work, and play. Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.King County is an Equal Employment Opportunity (EEO) Employer.No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.