Employee Programs Administrator/Employee Programs Specialist

Why OCTA

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future.

OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs. We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents.

Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

• Creates, develops, implements, and coordinates a comprehensive employee program that aligns with the agency’s overall goals, mission, and values by recognizing criteria such as achievement, excellence, integrity, key milestones, etc., so as to drive retention and engagement. Coordinates with management to create and provide professional and creative corporate events. Plans and prepares written project plans, timelines, proposals and cost estimates. Recruits members for and leads the Employee Recreation Associate (ERA). Serves as the liaison between management and the committee.
• Reserves facilities, books events and coordinates related contracts. Works directly with vendors and resolves issues.
• Participates in various internal communications programs to publicize and bring attention to events. Works with Marketing, Internal Communications and graphic design staff for internal electronic and print communications. Prepares PowerPoint presentations.
• Develops annual budget; participates in the forecasting of funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. Prepares and provides reports. Creates and implements ERA fund raising activities.
• Coordinates and plans rideshare incentive programs in compliance with AQMD rules. Maintains AQMD certification to complete and file annual survey. Collaborates with AQMD consultant. Administers ride share incentive programs in compliance with internal policies and procedures.
• Coordinates the annual Career Expo; inviting exhibitors and participants, coordinating facility set-up, staffing, schedule, speakers, activities, and lunches.
• Demonstrates strong logistical, organizational, program development and leadership skills that reflect specific attention to detail and accuracy.
• Assists with administrative activities in Benefits section and Human Resources Department as needed.

• Conceives, develops, and promotes multi-faced morale-building and recognition events in direct response to requests from upper management.

• Develops and implements analysis tools and studies that measure programs’ effectiveness. Analyzes and recommends program modifications based on internal and/or external studies to ensure alignment with the agency’s current and/or anticipated goals, objectives, mission, and values.
• Researches and evaluates materials pertinent to employee programs’ projects. Recommends appropriate actions and makes presentations to all levels of employees.

• Coordinates with internal staff and outside vendors, , to produce program support materials.
• Acts as Advisor for the Employee Recreation Association (ERA); provides guidance on fund allocation and acts as liaison between senior management and the committee.
• Establishes and maintains effective working relationships with a variety of executives, management, employees, and the public.

Working Conditions/Physical Activities:
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Requires ability to understand verbal communication and to respond effectively.
• Positions in this class typically require: Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

Compensation and Benefits:

OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more. OCTA has a hybrid remote work program. Eligibility is dependent on manager’s approval.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.