Employer Relations and Administrative Coordinator

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.

The Employer Relations and Administrative Coordinator is an integral part of the Career Center team. This administrative position provides excellent customer service to internal and external constituents, coordinates on-campus employer engagements, and provides operational support for Career Center programming. The Employer Relations and Administrative Coordinator role requires strong organization skills, attention to detail, and excellent problem-solving skills.

The Marquette University Career Center has recently relocated to the Lemonis Center for Student Success to contribute to a coordinated student success approach across campus. The ideal candidate will demonstrate a proven track record of efficiency, accuracy, and responsiveness.

1. Respond to Career Center inquiries via telephone and email, building positive relationships with internal and external constituents including employers, faculty, staff, and students. Demonstrate excellent customer service while providing information, offering resources, and scheduling appointments.

2. Coordinate on-campus employer programming and events, including employer tabling, information sessions, interviews, etc. Manage scheduling, space reservation, employer communications, and staffing as needed.

3. Provide operational and administrative support for Career Center programming and initiatives. Process invoices, manage spreadsheets and other documents, compile data, write reports, oversee office supply inventory.

4. Provide support and education to employers wishing to recruit at Marquette as they engage with on-campus recruiting services and resources.

5. Support the Assistant Director, Employer Relations in the administration of Marquette University’s career management platform in system maintenance, user training, and reviewing new employers, events, and job postings.

6. Contribute to curation of student-facing eNewsletter content to maximize strategic communication of employer activity. Manage career fair registrations, process employer registration payments, and troubleshoot registration issues with employers.

7. Train and supervise a student employee who performs various tasks which support the activity of students, alumni, employers, and full-time career services staff. Approve timesheets. Deliver semesterly performance appraisals.

8. Promote on-campus recruiting activities to students, alumni, faculty and staff.

9. Assist in the development and revision of employer relations policies, procedures, and best practices.

10. Participate in additional Career Center programs and events.

Bachelor’s degree

Demonstrated strong attention to detail and organizational skills

Ability to work in a fast-paced environment while delivering a high level of customer service and responsiveness

Proficient in use of Microsoft Office (Outlook, Word, PowerPoint, Excel)

Ability to learn SharePoint; Qualtrics; relational databases (CRMs); all functionality of online career platform including ability to troubleshoot and/or report problems, make system updates, and teach use of the system

Ability to articulate thoughts and express ideas effectively using oral, written, and non-verbal communication skills as well as listening for meaning to gain understanding in person and in writing

Empathetic skills and a positive attitude to guide and influence others while reaching a shared goal through adaptability and effective decision-making

Build and maintain collaborative relationships to work effectively with others in a team setting through shared responsibility, empathy and respect; seek and appreciate the viewpoints of those from diverse cultures, races, ages, genders, religions and lifestyles

Exercise sound reasoning to analyze issues, synthesize information, make decisions and solve problems; the ability to think critically to develop innovative solutions

Demonstrate integrity, resilience, accountability and ethical behavior; the ability to take initiative, maintain effective work habits (prioritize, plan, organize, and manage work) to produce high quality results and project a professional presence

Available for occasional evening and weekend hours that are required

Available for some occasional travel that may be required

Ability to sit, stand, and communicate with others over the phone, online, or in person

One to two years previous experience during or after undergraduate studies in career services, cooperative education, recruiting, human resources, or a related field in order to efficiently transition into the role and contribute to the university.

Desire to work in higher education

Familiarity with Handshake, Marquette University’s online career management platform

Familiarity with mission of Marquette University

It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.