Entry-Level Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance communication, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help us maintain an efficient and welcoming environment. If you thrive in fast-paced settings, possess strong computer literacy, and enjoy providing outstanding customer service, this position is perfect for you!

Duties

• Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and direct inquiries appropriately
• Perform data entry, maintain accurate filing systems, and manage document proofreading to ensure clarity and precision
• Coordinate calendar management, schedule appointments, and organize meetings efficiently using Google Workspace and Microsoft Office tools
• Support office management tasks such as supply inventory, basic bookkeeping using QuickBooks, and maintaining office equipment
• Provide exceptional customer support by addressing inquiries promptly and courteously in person or via phone or email
• Assist with clerical tasks including filing, copying, scanning documents, and managing correspondence

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with data entry, filing systems, and proofreading documents accurately
• Excellent communication skills in English; bilingual abilities are a plus for serving diverse clients
• Familiarity with multi-line phone systems and phone etiquette standards
• Ability to manage time effectively while handling multiple priorities in a fast-paced environment
• Previous experience as a receptionist or personal assistant is highly desirable; experience in medical or dental reception is a bonus
• Knowledge of office management procedures including bookkeeping (QuickBooks preferred), calendar management, and basic bookkeeping tasks

Join us to be part of a vibrant team dedicated to excellence! We value energetic professionals who are eager to contribute their skills in administrative support while fostering a positive workplace atmosphere. This paid position offers the chance to develop your career in office administration while making a meaningful impact every day.

Pay: From $16.90 per hour

Work Location: In person