SUMMARY

Responsible for processing sales orders, generating purchase orders and completing routine project-related activities accurately and timely in support of the Foodservice Equipment Division (FED)

KNOWLEDGE, SKILLS, AND ABILITIES

Required: High School Diploma or GED equivalent plus a minimum of one year of food service industry experience and/or other construction project support experience OR equivalent combination of education and applicable experience. Intermediate proficiency with Microsoft Office products (specifically Excel, Word, and PowerPoint). Strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently. Excellent communication, and time management skills.

Preferred: Experience with Autoquotes / Don Quotes or SAP. Excellent analytical skills and college degree.

ESSENTIAL DUTIES

• Review and prep the AQ project file and upload to SAP to receive the assigned sales order number.
• Process sales orders and generate purchase orders accurately.
• Maintain PO amendments and cost updates in SAP by working with vendors and our sales department.
• Responsible for keeping a purchasing file separate from billing with change orders, apply to cost approvals and ordering information.
• Review freight invoices and apply to a sales order for AP purposes.
• Resolve discrepancies between PO’s and vendor’s invoices.
• Process vendor credit memos, chargebacks, and debit memos respectively.
• Contact vendors for outstanding invoices in open PO’s during billing cycle.
• Create deposit & manual check requests for vendors. Assist vendors with payment information.
• Assist FED Purchasing Supervisor and other Project Coordinators as needed.
• Perform other duties as assigned.