Estimating Coordinator

The Estimating Coordinator provides routine and non-routine clerical and administrative support to the estimating department during the bid-out process for multiple projects at one time.

Duties and responsibilities

• Receive and distribute plans and pertinent information for bids in a timely manner.

• Contact vendors/sub-contractors for quotes, qualifications and other information as required.

• Maintain and update Company list of qualified vendors/subcontractors.

• Answer questions regarding bid process and basic project queries.

• Schedule and take minutes of scope review meetings.

• Compile bid list of qualified sub-contractors.

• Schedule a turnover meeting with Project Team once project is awarded.

• Assist with review construction documents for bid scope.

• Prepare all bid documents necessary to obtain vendor pricing for various scopes of work included in our bid packages.

• Assist with material lists for both pricing and procurement as required.

• Assist with maintaining the company estimate log and tracks status of bids.

• Prepare and maintain historical data for evaluation of company labor production and recommend necessary adjustments for profitability and competitive advantages.

• Responsible for the acknowledgement, gathering, logging and tracking of incoming bids and project opportunities from clients.

• Reviews invitations to bid for applicable scopes of work.

• Maintenance, updates, and distribution of the bid list, bid packages, addendums and documentation to ensure complete, accurate and timely bid processing and information flow.

• Assist or prepare the necessary bid or proposal documents for timely distribution and submission.

• Communicates, coordinates, or directs the client’s needs to the appropriate estimator, engineer, or project manager.

• May perform routine quantity take-offs and calculations.

• Other responsibilities as directed by The Director of Preconstruction