Estimator

Description:

Directly Reports To: Senior Estimator

Job Overview:

The Estimator is responsible for bidding all Work Orders (WOs) and Request for Proposals (RFPs) classified as WOs across the organization. This includes establishing client-specific pricing in partnership with Account Managers, developing accurate and detailed Scopes of Work (SOW) aligned with both client expectations and company standards, and producing pricing that supports client needs while achieving company profit margin goals.

This role serves as a key contributor to operational and financial success by ensuring all estimates are accurate, competitive, and executable, while maintaining consistency across clients, vendors, and service lines.

Job Responsibilities:

• Review all vendor-submitted estimates to ensure accuracy, completeness, and alignment with client expectations and current industry pricing
• Collaborate with Service and Project teams to clarify scope details, resolve discrepancies, and align on client expectations versus vendor submissions
• Communicate effectively with vendors and internal stakeholders regarding estimate revisions, clarifications, and scope adjustments
• Partner with Account Managers to understand client-specific expectations, pricing structures, and acceptable markup thresholds
• Develop and apply appropriate disclaimers to mitigate risk and protect the organization from unforeseen or adverse project outcomes
• Create clear, detailed, and standardized Scopes of Work (SOW) using approved company verbiage and bidding frameworks
• Develop and maintain standardized bidding tools, including pricing templates, system-based pricing sheets, and client-specific SOWs for recurring work
• Negotiate pricing with subcontractors and vendors when required to ensure competitive and profitable project execution
• Analyze labor, materials, equipment, and subcontractor/vendor pricing to build complete and competitive estimates
• Ensure all bids are completed within established KPI timelines to support operational efficiency and client responsiveness
• Submit all estimates for Account Manager review prior to client delivery
• Deliver finalized proposals to clients in accordance with their preferred submission methods and platforms
• Ensure all estimates align with company margin targets and financial performance goals
• Identify scope gaps, operational risks, and opportunities for cost savings or value engineering
• Maintain consistency and standardization in pricing methodologies across clients and service lines
• Provide detailed cost breakdowns and justifications for high-value or complex bids
• Support the development and implementation of estimating tools, templates, and best practices

Financial & Accuracy

• Estimate Accuracy: Variance between estimated vs. actual costs (Target: ±10% or better)
• Gross Margin Achievement: % of jobs meeting or exceeding target margins

Speed & Productivity

• Estimate Turnaround Time: Average completion time aligned with SLA requirements
• On-Time Delivery Rate: % of estimates submitted within required timeframes

Client Approval Rating

• Proposal Approval Rate: % of proposals submitted vs approved by client

Requirements:

Experience

• 3–5+ years of estimating experience in facilities maintenance, construction, or a related field
• Experience in multi-site or national account environments strongly preferred
• Working knowledge of trades including HVAC, plumbing, electrical, carpentry, and general maintenance

Skills & Competencies

• Strong analytical and cost evaluation skills with a focus on accuracy and profitability
• Proven ability to develop detailed and executable scopes of work
• Proficiency in CMMS systems, estimating platforms, and Microsoft Excel
• Strong attention to detail and ability to manage high-volume workflows
• Effective communication and cross-functional collaboration skills
• Ability to balance speed, accuracy, and financial performance in a fast-paced environment
• Knowledge and exposure to restaurant construction is highly desirable.
• Must be legally able to work in US without sponsorship required at time of hire
• Excellent technical skills, including using computers, the internet and file sharing required.
• Strong personal management skills, dedication and organization required.