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Event Assistant

Position Description

About the Office of Commissioner Rodney Ellis

There are four precincts in Harris County. The four elected commissioners, along with an elected county judge, serve as members of Harris County Commissioners Court, the administrative head of the county’s government. Commissioner Rodney Ellis represents the constituents of Precinct One.

With approximately 1.17 million residents, Harris County Precinct One is a diverse, urban precinct that covers 363 square miles. Precinct One’s multi-racial, multi-ethnic population is roughly 33 percent African American, 38 percent Latino, 21 percent Anglo, 6 percent Asian and 2 percent other or multiple races. Precinct One stretches south to Brazoria County and reaches into eastern and northern sections of Harris County. The Precinct’s territory includes a large section of Downtown Houston, including the Downtown Harris County Courthouse Complex, Toyota Center, Minute Maid Park and the BBVA Compass Stadium. Other notable landmarks include the 263-acre NRG Park Complex and the renowned Texas Medical Center. The Precinct is also the higher educational home to Houston Community College, Rice University, Texas Southern University, the University of Houston and the University of St. Thomas. Precinct One manages more than 21 parks, 10 community centers, numerous hike-and-bike trails, three maintenance service centers and several area offices, all of which provide an array of services to Precinct One residents.

Commissioner Rodney Ellis’ Office Mission Precinct One:

Commissioner Rodney Ellis’ Office, is committed to becoming a national model for delivering responsive public service that utilizes inclusive, innovative, and collaborative approaches to improve the quality of life, advance equality of opportunity, and promote the fair treatment of all people in Harris County. Key Areas of focus for our organization include, but are not limited to:

Advancing more effective, fair and equitable criminal justice system.
Furthering economic justice, equity, and opportunity for all Harris County residents, especially those often and historically left behind by government programs.
Ensuring equitable outcomes in health and access to quality, affordable healthcare
Fighting for environmental and climate justice that keeps all communities safe and healthy.
Equitably investing in developing and maintaining resilient infrastructure and transportation for the 21st century
Building and defending voting rights and a democracy that ensures equitable representation.
Progressing equity and social and racial justice as common threads through all areas of public policy and public service.

What you will do at Precinct One:

Event Assistant is responsible for planning, coordinating, and executing a wide range of events on behalf of the Office of Commissioner Rodney Ellis. This role requires a highly organized and detail-oriented professional with experience in political, corporate, and nonprofit event management. The ideal candidate will be able to manage multiple projects simultaneously while maintaining strong relationships with community stakeholders, vendors, and internal teams.

Essential Duties and Responsibilities:

Event Planning Support: Assist in creating and maintaining event timelines, goals, and objectives in alignment with the direction of the Events Coordinator/Planner. Support the development of event themes, concepts, and branding. Official events including town halls, press conferences, ribbon cuttings, and special initiatives Participate in walkthroughs and pre-event site assessments.
Logistics and Vendor Coordination: Coordinate pre-event logistics, including vendor communication and planning meetings. Assist with logistics for events including venue selection, catering, audiovisual needs, transportation, and on-site coordination. Track and help manage event-related contracts, service agreements, and delivery schedules. Liaise with vendors to ensure timely arrival, setup, and compliance with event requirements. Collaborate with internal departments to ensure alignment with the Commissioner’s priorities and messaging. Track and help manage event-related contracts, service agreements, and delivery schedules. Liaise with vendors to ensure timely arrival, setup, and compliance with event requirements.
Budget and Inventory Management: Track event expenses and assist in managing event budgets under the direction of the Events Coordinator/Planner. Maintain inventory of event materials, promotional items, and supplies. Utilize the LMIS (Logistics Management Information System) to process inventory tracking, equipment logs, and work orders.
On-Site Event Execution: Support physical setup and takedown of decorations, tables, signage, and other event components. Provide on-site logistical support and problem-solving during events. Greet and assist guests, volunteers, vendors, and staff as needed. Document event activities and assist with post-event follow-up tasks such as evaluations and acknowledgments.
Oversee vendor selection, contract management, and budget tracking
Other duties as assigned

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

High School diploma or GED

Experience:

Minimum of 3–5 years of proven experience in event coordination

Knowledge, Skills, and Abilities:

Demonstrated experience working in government related events, corporate events, and nonprofit organizations
Strong project management and organizational skills
Ability to work evenings, weekends and holidays as needed
Proven track record of event coordination

Licensure:

Must have a valid Texas Driver's license

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information

Hours:

Full-time | Regular
Monday - Friday | Evenings and weekend will be required at times.

Work Environment:

This position includes standard office work which may require remaining stationery and working at a computer workstation for extended periods.
Will generally perform duties in an office, though sometimes at external event locations
Occasional travel within Harris County

Location:

This in-office role is located at 2787 El Camino Street, Houston, TX 77054

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Wellness Plan
Life Insurance
Long-Term Disability (LTD) Insurance
Employee Assistance Program (EAP)
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account

Paid Time Off (PTO)

Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
Eleven (11) County-observed holidays
One (1) floating holiday per year
Paid Parental Leave*
Sick Leave

Retirement Savings Benefit

457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

Professional learning & development opportunities
Retirement pension (TCDRS defined benefit plan)
Flexible work schedule*
METRO RideSponsor Program*

Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

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