Event Coordinator - Steam Plant

All duties listed below are essential unless noted otherwise

1. Leads the planning, coordination, and execution of assigned fundraising events, including facility logistics, vendor management, entertainment, publicity, sponsor fulfillment, invitations, programs, guest lists, and all related event details.

2. Develops and manages all event-related donor, participant, and stakeholder communications—including email communications—such as save-the-dates, invitations, registration reminders, event updates, post-event follow-up, and stewardship messaging, ensuring all content aligns with Foundation standards.

3. Proactively identifies needs, challenges, and opportunities throughout the event cycle and takes initiative to develop solutions, escalate issues appropriately, and keep stakeholders informed.

4. Maintains strong working relationships with events-related vendors and suppliers, ensuring all services are delivered accurately and on schedule; oversees set-up and tear-down to ensure alignment with event plans.

5. Facilitates and participates in event planning and strategy meetings, providing updates, recommendations, and timelines.

6. Ensures all work is completed in accordance with department policies, procedures, objectives, quality assurance expectations, and safety standards.

7. Maintains proficiency in required software platforms used for project management, guest management, donor data, and event documentation.

8. Oversees day-of-event operations, including guest registration, program flow, volunteer coordination, auction activities, and real-time problem solving to ensure a seamless donor experience.

9. Works independently and manages competing priorities effectively, demonstrating sound judgment, accountability, and the ability to make informed decisions.

REQUIRED QUALIFICATIONS

Education: High school diploma, or equivalent

Skills:

• Highly dependable, proactive, and able to manage tasks, deadlines, and event details efficiently and independently.
• Strong customer service and interpersonal skills with the ability to interact professionally with donors, sponsors, volunteers, and colleagues.
• Excellent written and verbal communication skills, including crafting clear, donor-facing email communications and event materials.
• Proficient in Microsoft Office Suite (including PowerPoint and Excel) and comfortable learning and using event, registration, and donor-management software.

Years of Experience: N/A

License: N/A

Certification: N/A

PREFERRED QUALIFICATIONS

Education: Associates degree or Bachelor’s degree in communications, marketing, public relations, nonprofit management, hospitality, business, or a related field

Skills: Preference will be given to candidates with knowledge of event coordination, design and content creation tools, online giving and event management platforms.

Years of Experience: N/A

License: N/A

Certification: N/A

WORKING CONDITIONS

Personal Protective Equipment: N/A

Physical Demands: Must be flexible to work evenings and weekends. Must have dependable transportation that can be used in the performance of duties.

The above list of accountabilities is intended to describe the general nature and level of work performed by the positions; it should not be considered exhaustive.

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or other status protected by applicable law.

Equal Opportunity Employer/Drug-Free Workplace