Event Officer

Job Title: Event Officer (School)Department:

Administrations

Reports To:

School Administrator / Principal / Head of Operations

Job Purpose:

The Event Officer is responsible for planning, organizing, coordinating, and executing all school events to enhance student engagement, promote school culture, strengthen parent relations, and support the school’s brand image.

Key Responsibilities:1. Event Planning & Coordination

• Plan and organize school events such as:
• Annual days
• Sports days
• Parents’ days
• Cultural programs
• Educational fairs
• Workshops and seminars
• Prepare event calendars in coordination with school management.
• Develop event budgets and ensure cost control.

2. Logistics & Operations

• Coordinate venue setup, seating, stage, sound, lighting, and decorations.
• Liaise with vendors (caterers, decorators, sound systems, photographers).
• Ensure availability of materials (certificates, banners, trophies, props).

3. Coordination with Staff & Students

• Work closely with teachers, coordinators, and student committees.
• Assign duties to staff and student volunteers during events.
• Ensure smooth execution on the event day.

4. Communication & Promotion

• Coordinate event announcements, invitations, and notices for parents.
• Assist in creating event content for social media, website, and newsletters.
• Coordinate photography and videography of events.

5. Compliance & Safety

• Ensure events follow school policies, child safety standards, and discipline guidelines.
• Arrange security, first aid, and crowd management when required.
• Obtain necessary permissions from management or authorities.

6. Post-Event Activities

• Conduct post-event evaluations and prepare reports.
• Collect feedback from staff, students, and parents.
• Maintain records of events, expenses, and outcomes.

Required Skills & Competencies:

• Strong organizational and planning skills
• Excellent communication and coordination abilities
• Ability to work under pressure and manage multiple tasks
• Creativity in event ideas and execution
• Basic knowledge of budgeting and vendor management
• Leadership and teamwork skills

Qualifications & Experience:

• Bachelor’s degree in Event Management, Mass Communication, Education, or related field (preferred)
• 1–3 years of experience in school events or similar roles
• Experience working with children and school staff is an advantage

Working Conditions:

• Occasional weekend or after-school hours during events
• On-campus work with frequent movement during event days

Performance Indicators (KPIs):

• Successful execution of events as per schedule
• Budget adherence
• Parent and student satisfaction
• Quality of coordination and event management
• Timely reporting and documentation

Job Type: Full-time

Pay: Rs50,000.00 - Rs80,000.00 per month

Work Location: In person