Event Project Coordinator

Project Coordinator

Remote | Optional Office Space in Coppell, TX
Starting Salary | From $60,000 per year
Full-Time | Travel Required (Up to 60%)

Shape the Future of Entertainment!

Sky Elements Drone Shows is the leading drone light show provider in the United States, creating unforgettable live entertainment experiences nationwide.

The Project Coordinator plays a critical role in the successful delivery of drone shows from post-sale onboarding through on-site activation. This position supports coordination across sales, creative, logistics, content, and activation teams to ensure seamless execution and an exceptional client experience.

This is a full-time remote position with optional office space available in Coppell, Texas. Travel up to 60% is required, including some weekends and holidays.

Key Responsibilities

• Manage client projects from sales handoff through final event execution
• Serve as the primary liaison for client communication throughout the project lifecycle
• Coordinate project timelines, deliverables, and communication across departments
• Collaborate with sales, creative, logistics, content, and activation teams
• Prepare permits, venue documentation, and other site-related materials
• Maintain accurate project records and workflows within project management systems
• Support on-site drone show activations and live event execution nationwide
• Build and maintain strong client relationships while proactively identifying solutions
• Ensure projects remain organized, on schedule, and aligned with client expectations

Required Qualifications

• Experience in project coordination, event management, account management, or client services
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work effectively in a fast-paced, deadline-driven environment
• Experience using CRM and project management platforms such as ClickUp, Asana, Monday.com, or HubSpot
• Strong attention to detail and follow-through
• Ability to travel up to 60%, including some weekends and holidays

Preferred Qualifications

• Bachelor’s degree in Business Administration, Marketing, Communications, or related field
• Experience within live events, entertainment, experiential marketing, or production environments
• Familiarity with Microsoft Office Suite, Adobe Creative Cloud, ClickUp, and HubSpot
• Project management certification such as PMP preferred

Benefits & Perks

• Competitive starting salary with growth potential
• Flexible remote work environment
• Optional office space in Coppell, TX
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Career development and advancement opportunities
• Opportunity to work within one of the fastest-growing entertainment industries in the country

Sky Elements continues to redefine live entertainment through cutting-edge drone technology and large-scale aerial performances for sports teams, brands, artists, festivals, and major events nationwide.

Physical Requirements

• Ability to travel frequently by car and airplane
• Ability to stand and walk for extended periods during live event activations
• Ability to work outdoors in varying weather conditions
• Ability to lift and carry up to 25 pounds occasionally
• Ability to work evenings, weekends, and holidays based on event schedules
• Ability to use a computer and communicate effectively via phone, video conferencing, and email for extended periods

Equal Opportunity Employer

Sky Elements Drone Shows is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote