Events Management Specialist

Who we are:

Albawani is one of the leading construction and contracting companies in Saudi Arabia. Established in 1991, the company has grown from a small civil works contractor into a major diversified group with operations across construction, infrastructure, engineering, water and power, and industrial services. Headquartered in Riyadh, Albawani is recognized for delivering large-scale commercial, healthcare, educational, and government projects throughout the Kingdom. Albawani is known for its strong commitment to quality, safety, and innovation, holding several international ISO certifications and a Class-1 contractor ranking in Saudi Arabia.

Job Title: Events Management Specialist

Department: Internal Communication & Marketing

Role Purpose: T he Events Specialist is responsible for supporting the successful delivery of both internal and external events by managing end-to-end logistics, coordinating with internal and external stakeholders, and ensuring seamless execution aligned with the organization’s event strategy. Reporting to the Senior Marketing & Communications Manager, the role plays a hands-on part in planning, organizing, and executing impactful events that uphold the brand’s standards, enhance employee engagement, and strengthen the organization’s communication objectives.

Key Duties & Responsibilities:

• Assist in creating and maintaining the events calendar.
• Coordinate planning activities and timelines for both internal and external events.
• Support logistical arrangements including venue setup, equipment coordination, transportation, and supplier follow-ups, including Hub or other meeting rooms where applicable.
• Ensure all activities align with the overall event strategy.
• Provide hands-on assistance during events, including setup, guest registration, ushering, and event flow coordination.
• Troubleshoot logistical or technical issues as they arise.
• Liaise with vendors, venue teams, and internal stakeholders during live execution.
• Assist in collecting participant feedback and stakeholder input.
• Support preparation of post-event reports, performance summaries, and lessons learned.
• Identify opportunities for improvement for future events.
• Coordinate with design and content teams to prepare event materials (signage, badges, banners, digital screens, printed collateral).
• Oversee production and delivery of branded items in a timely manner.
• Ensure all materials comply with brand guidelines.

Job Requirements:

• 5–6 years of experience in event coordination, events support, or similar roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities for stakeholder coordination.
• Demonstrated ability to work under pressure and meet tight event timelines.
• Experience supporting event logistics, setup, registration, and on-site operations.
• Ability to work flexible hours, including evenings and weekends.
• Team-oriented with a proactive, solution-driven mindset.
• Bachelor's degree in Event Management, Marketing, Communications, or related field.
• Additional training/certifications in events, hospitality, or project coordination are a plus.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic project management tools.
• Ability to coordinate with suppliers, manage event materials, and support logistical arrangements.
• Basic understanding of branding requirements for signage and event materials.