Events Specialist (GCC Nationals Preferred)

Job Summary:

The Events Specialist handles the planning, coordination, and execution of the association’s events, including networking activities, workshops, and large-scale conferences such as the International Downstream Conference and Exhibition (IDCE) in coordination with appointed external event organizers. The role ensures high-quality and professional event delivery aligned with the association’s standards and stakeholder expectations.

Key Responsibilities:

• Prepare detailed event plans, timelines, and operational requirements aligned with approved objectives.
• Coordinate with external event organizers for large-scale events, including supporting bid evaluation and selection processes.
• Act as the operational liaison between the Secretariat and appointed event organizers.
• Coordinate with internal departments to ensure timely processing of procurement and documentation.
• Liaise with speakers, sponsors, vendors, and participants to support smooth event execution.
• Coordinate event registration processes with relevant stakeholders.
• Monitor event progress and address operational issues during planning and execution phases.
• Prepare post-event reports, including attendance data, evaluations, and recommendations.
• Align event timelines with marketing and program requirements in coordination with relevant teams.
• Maintain event documentation and records in a centralized system (e.g., SharePoint).

Required Skills and Experience:

• Minimum 5 years of experience in event coordination, preferably within the energy, oil & gas, or association sectors.
• Strong organizational and coordination skills with high attention to detail.
• Excellent communication and stakeholder engagement abilities.
• Proficiency in MS Office and event management tools.
• Experience in handling event budgets and logistics.

Additional Information:

• Experience working with external event organizers is highly desirable.
• Priority consideration will be given to GCC nationals.

Job Type: Full-time

Application Question(s):

• Do you have at least 5 years of experience coordinating and executing events and conferences?
• Have you worked with external event organizers or vendors for large-scale events?
• Have you ever coordinated conferences in the energy, oil & gas, or association sectors?
• Are you familiar with preparing operational event plans, timelines, and budgets?
• How many years have you stayed on average at each of your previous employers?
• Do you have experience preparing post-event reports and operational evaluations?
• Could you share your salary expectation for this position?

Work Location: In person