Excavation Accounting Coordinator

Position Summary:

MD Landscaping is seeking a detail-oriented and proactive Excavation Accounting Coordinator to manage all invoicing and collections for our excavation clients. This role is essential in ensuring accurate billing, timely payments, and clear communication with both internal teams and customers. The ideal candidate will have experience in QuickBooks, a background in construction, and strong organizational and communication skills.

Key Responsibilities:

Invoicing & Collections:

• Prepare and send invoices to excavation clients using QuickBooks.

• Follow up on outstanding payments and maintain accurate records of collections.

• Communicate professionally with clients regarding billing inquiries or issues.

Project Coordination Support:

• Assist the estimator in preparing project bids and securing signed contracts.

• Utilize Statements of Value to support billing and project documentation.

Reporting & Communication:

• Provide regular updates and reports on billing status and project progress to the Controller or Manager.

• Collaborate with internal teams to ensure alignment on project timelines and billing milestones.

Administrative & Technical Tasks:

• Maintain organized digital and physical records of all billing-related documents.

• Use Microsoft Office tools (Excel, Word, Outlook) to manage documentation and communication efficiently.

Qualifications:

• Previous experience in an A/R, billing, or accounting role

• Proficiency in QuickBooks.

• Background in construction (field or office experience).

• Strong skills in Microsoft Office, especially Excel and Outlook.

• Excellent communication and follow-up skills.

• Ability to work independently and manage multiple tasks simultaneously.