Exchange Programs and Partnership Development Assistant Specialist

Koç University was founded in 1993 by the Vehbi Koç Foundation with the vision of achieving excellence in education, pioneering scientific research, and contributing value to society. Ranked among the top 500 universities globally, our university is one of Turkey’s most prestigious institutions and aims to contribute to scientific, technological, and societal progress with its research-oriented structure. We offer an inspiring and dynamic living environment on our campus, creating a distinctive working atmosphere.

At Koç University, our employees advance their careers in a dynamic and supportive work environment as part of a team of experts and innovators. Our workplace fosters continuous learning and offers opportunities for personal and professional development. With our vision and strong values, we invite you to join the Koç University family to achieve new milestones in your career.

Koç University is seeking a dynamic, detail-oriented, and internationally minded International Mobility and Partnership Officer to support both incoming and outgoing student and staff mobility programs under Erasmus+ and bilateral exchange agreements. This hybrid role combines responsibilities related to exchange student advising, administrative coordination, event organization, data management, and communication content creation.

The position will play a key role in supporting students and staff before, during, and after their exchange experience, while ensuring compliance with Erasmus+ program regulations and Koç University procedures.

Qualifications

• Bachelor’s degree (Master’s degree is a plus).
• Excellent command of written and spoken English is required.
• Demonstrated experience in organizing events and managing administrative processes.
• Strong command of MS Office applications (especially Excel, Word, and PowerPoint).
• Proficiency in tools like Canva or similar design applications is highly desirable.
• Strong attention to detail and accuracy in recordkeeping and documentation.
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Experience in international mobility, Erasmus+ programs, or university-level student services is a strong asset.
• Strong communication, teamwork, and intercultural skills.

Job Description

• Coordinate application, nomination, selection, and follow-up processes for incoming and outgoing students and staff.
• Provide guidance and support throughout the mobility cycle, including orientations, pre-arrival and pre-departure briefings.
• Manage communications with partner institutions and internal stakeholders.
• Ensure accurate and timely data entry and document processing.
• Collect, analyze, and report data related to mobility activities.
• Archive all relevant reports, forms, and documents accurately and securely.
• Maintain up-to-date knowledge of Erasmus+ guidelines and university policies.
• Liaise with relevant university offices (Student Affairs, Registrar’s Office, Finance, HR, Dormitory Services) to ensure smooth delivery of services.
• Plan and organize key events such as orientation days, information sessions, international staff week, cultural activities, and student fairs.
• Lead or support the design and execution of promotional materials (factsheets, posters, brochures, newsletters) in collaboration with the team.
• Periodically update relevant documents, forms, and website content.
• Participate in the organization of delegation visits and represent the university at national and international events when delegated.

Koç University embraces the principle of equal opportunities. All candidates are evaluated without discrimination based on race, gender, national or social origin, religion, age, disability, sexual orientation, or marital status.