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Exec Admin Assistant
Posting Number
STA00138PO26
Job Family
Administrative Support
Job Function
Administrative Services
USC Market Title
Executive Assistant
Link to USC Market Title
Job Level
P2 - Professional
Business Title (Internal Title)
Exec Admin Assistant
Campus
Columbia
Work County
Richland
College/Division
Division of Student Affairs and Academic Support
Department
SAAS Housing
State Pay Range
G10
USC Market Range
MRG - $57,779 $72,224 $86,669
Anticipated Hiring Range
$57,779 - $72,224
Location of Vacancy
Columbia, SC
Part/Full Time
Full Time
Hours per Week
37.5
Work Schedule
- 08:30am – 5:00pm, Monday – Friday
- Must be willing to work a flexible schedule to meet the needs of the department.
Basis
12 months
Job Search Category
Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Executive Administrative Assistant
- Are you a master of organization who thrives in a fast-paced executive environment?
- Want to play a key role in shaping the student housing experience at a dynamic university?
- Looking for a role where your coordination skills directly support university-wide initiatives?
- Can you juggle executive priorities, meetings, and special projects without missing a beat?
We have the job for you!
Position Summary:
The Executive Administrative Assistant to the Assistant Vice President for University Housing provides direct, executive-level administrative support to the Assistant Vice President and Housing Departments. The Executive Assistant will interact with university stakeholders, staff and faculty. Primary duties include coordination and prioritization of the AVP’s calendar, meetings, and events, as well as coordinating administrative duties for the AVP’s office, housing departments, and assisting with special projects and travel.
Job Duties
Job Duties
- Serve as office manager and administrative coordinator for the AVP Student Housing Schedules meetings, manage calendar, coordinates training sessions or events, create presentations, and purchase office supplies.
- Provides administrative guidance to direct reports and departmental staff that assist in advancing the AVP’s initiatives and instructions.
- Process all travel and procurement requests for the AVP and Housing Departments.
- Coordinate administrative services for the AVP office in consultation with shared services in the division, including the development, implementation, administration, and oversight of office systems, policies and procedures.
Perks:
- Competitive salary + some of the BEST benefits you can find!
- Generous annual and sick leave accruement, along with 13 paid holidays.
- An engaging and collaborative on-campus environment. Our location is in South Carolina’s capitol city, surrounded by amenities, so you will love where you work!
- Opportunities for professional development, including tuition assistance.
- Eligible for enrollment in the Public Service Loan Forgiveness Program.
Job Related Minimum Required Education and Experience
- Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
- Experience operating within a large university.
- Knowledge of or ability to learn the University of South Carolina policies, procedures, and administrative systems (Peoplesoft Finance, HCM, and PeopleAdmin).
Knowledge/Skills/Abilities
- Excellent written and verbal communication skills.
- Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other software programs.
- Demonstrated strong analytical skills and have the capacity to learn web-based university systems, and interpret and implement policies and procedures.
- Ability to establish and sustain a positive working relationship with staff, co-workers, administrators, and campus partners.
- Ability to manage sensitive situations with confidentiality and discretion.
- Average typing skills. Ability to effectively manage time and prioritize tasks.
- A positive team-oriented attitude.
- Ability to manage multiple concurrent tasks of a varied nature.
- Excellent organizational skills.
- Ability to prepare reports and presentations.
- Ability to work independently with little direction as well as collaboratively within a team.
- Ability to handle special constituent issues with discretion and tact.
- This position has been designated as essential personnel during inclement/hazardous weather and other emergencies.
Job Duties
Job Duty
Serve as office manager and administrative coordinator for the AVP Student Housing Schedules meetings, manages calendar, coordinates training sessions or events, creates presentations, and purchase office supplies. Administrative support duties include welcome reception, preparing correspondence, answering calls, and reviewing paperwork submitted by the supported departments to ensure that it is complete and accurate.
Essential Function
Yes
Percentage of Time
20
Job Duty
Provides administrative guidance to direct reports and departmental staff that assist in advancing the AVP’s initiatives and instructions. Monitor’s progress of these assignments and reports to AVP on progress or completion. Reviews submitted documents for AVP signature related to purchasing, travel, food letters, EPMS, etc. for accuracy and completeness then obtains signatures and submits to Division.
Essential Function
Yes
Percentage of Time
20
Job Duty
Process all travel and procurement requests for the AVP and Housing Departments. Maintain working knowledge of finance systems. Ensure compliance with university policies and procedures. Generate periodic reports, as needed.
Essential Function
Yes
Percentage of Time
20
Job Duty
Coordinate administrative services for the AVP office in consultation with shared services in the division, including the development, implementation, administration, and oversight of office systems, policies and procedures. Provides professional interaction and communications with Senior University administrators, members of the Board of Trustees, State Legislators, campus partners and the general public while facilitating access to, and support from, the Assistant Vice President.
Essential Function
Yes
Percentage of Time
20
Job Duty
Provide project management support for housing and living and learning communities, prevention, training, and compliance for units within Housing. Provide support to the AVP in fulfilling responsibilities resulting from university committee involvement. Support Housing events as needed, including planning for meetings at various levels, move-in, class absence, interviews for various departments, etc. Work on projects for the AVP, Housing, LLCs, or directors.
Essential Function
Yes
Percentage of Time
10
Job Duty
Partner and collaborate with key partners to ensure programs, services, and systems support inclusive excellence and a respectful work environment.
Serves as point of contact for student employment third party schedule systems. Coordinates with housing departments to ensure that all data is accurate.
Performs other duties as assigned.
Serves as point of contact for student employment third party schedule systems. Coordinates with housing departments to ensure that all data is accurate.
Performs other duties as assigned.
Essential Function
Yes
Percentage of Time
10
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive
No
Hazardous weather category
Essential
Posting Detail Information
Number of Vacancies
1
Desired Start Date
Job Open Date
03/09/2026
Job Close Date
03/22/2026
Open Until Filled
No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by March 22, 2026.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
Click here to learn more about why you should work at USC.
Quicklink for Posting
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
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