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Exec Admin Assistant (DC)
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This position is onsite in Washington, D.C.
Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position.
Veterans, Reservists, Guardsmen and military family members are encouraged to apply!
Job Summary
The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area. The EAA must demonstrate exceptional judgment, discretion, and organizational skills, along with strong initiative to manage a broad range of activities and projects. This position delivers proactive administrative, project management, and organizational support in a fast-paced environment, working with minimal supervision. It requires professionalism, flexibility, resourcefulness, efficiency, and meticulous attention to detail. The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants.
Education & Experience
- High school diploma or GED.
- Minimum of 10 years of executive administrative support experience, including at least five years supporting a General Counsel or working in a legal office (in-house or government).
- Demonstrated flexibility and ability to reprioritize tasks and schedules as necessary. Capable of handling multiple projects simultaneously in a timely manner.
- Effective teamwork skills with proven commitment to executive support, maintaining confidentiality in handling sensitive information.
- Advanced technical aptitude to troubleshoot and resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), and DocuSign.
- Proven experience managing and prioritizing complex Outlook calendars, coordinating meetings, travel arrangements, and itineraries.
- Strong organizational skills and meticulous attention to detail.
- Exceptional grammar, writing, and communication abilities; skilled in proofreading, editing, and drafting correspondence.
- Experience coordinating events, including Board of Trustees meetings and related activities.
- U.S. Citizen
- Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation
- Bachelor’s degree in Business or a related field.
- Five or more years of experience supporting a General Counsel or legal department (in-house or government).
- Experience in a healthcare environment.
- Knowledge of government programs (e.g., TRICARE, VA, Military Health System).
- Prior military service, a plus.
- Experience working in a high-profile, fast-paced setting, a plus.
Key Responsibilities
Manages daily administrative operations for the CCLO and other senior executives, including scheduling, appointments, travel coordination, calendar management, meetings, expense reports, and file maintenance.- Screens calls, greets visitors, and manages correspondence, safeguarding privileged and confidential materials. Responds to routine requests and assists with special inquiries as needed.
- Plans and coordinates detailed travel itineraries, including flights, hotels, and ground transportation; prepares travel logs and expense reports.
- Handles logistics for internal and external meetings, including setup and teardown.
- Drafts, formats, and prepares business and personal correspondence.
- Supports senior executives with special projects and written communications.
- Maintains effective communication with the Assistant to the President and CEO to coordinate support within the D.C. executive team.
- Conducts research and compiles information for reports and summaries as requested.
- Serves as the primary point of contact for day-to-day facility-related matters in the D.C. office; ensures adequate office supplies and properly functioning equipment.
- Coordinates onboarding for Executive Members and Consultants, ensuring IT setup, workspace preparation, introductions, and scheduling of initial meetings.
- Performs other duties as assigned.
- Regular and reliable attendance is required.
Competencies
Communication / People Skills: Persuasive and adaptable communicator who listens actively, collaborates effectively, and works well under varying circumstances.
Computer Literacy: Functions effectively within a Microsoft-based environment, using Word, Outlook, the TriWest intranet, and department applications.
Coping / Flexibility: Adapts to various situations and individuals while maintaining professionalism and problem-solving focus.
Empathy / Customer Service: Demonstrates respect, patience, and understanding while maintaining a customer-focused approach.
Independent Thinking / Self-Initiative: Critical thinker who focuses on outcomes, works independently, and proactively identifies necessary resources to complete tasks.
Multi-Tasking / Time Management: Prioritizes and manages multiple tasks to meet shifting deadlines in a high-volume, high-pressure environment.
Organizational Skills: Effectively organizes people and tasks, adapts to shifting priorities, and manages within time constraints and available resources.
Team-Building / Team Player: Positively influences others, builds group commitment, and works collaboratively to achieve team success.
Technical Skills: Expertise in business and professional writing, research, data analysis, and customer service. Skilled in Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), VPN, Zoom, DocuSign, and standard office equipment. Exercises discretion and judgment in handling confidential or proprietary matters.
Working Conditions
- Availability to work outside regular business hours as needed.
- Works in a standard office environment, with occasional travel required for offsite Board meetings and corporate events.
- Extensive computer and telephone use with prolonged periods of sitting.
TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $102,000 to $113,000 per year.
Company Overview
Taking Care of Our Nation’s Heroes.
It’s Who We Are. It’s What We Do.
Do you have a passion for serving those who served?
Join the TriWest Healthcare Alliance Team! We’re On a Mission to Serve®!
Our job is to make sure that America’s heroes get connected to health care in the community.
At TriWest Healthcare Alliance, we’ve proudly been on that important mission since 1996.
Benefits
We’re more than just a health care company. We’re passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:
- Medical, Dental and Vision Coverage
- Paid time off
- 401(k) Retirement Savings Plan (with matching)
- Short-term and long-term disability, basic life, and accidental death and dismemberment insurance
- Tuition reimbursement
- Paid volunteer time
Equal Employment Opportunity
TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.
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