Execution and Project Coordinator

About Apesan

Apesan is one of Europe’s leading manufacturers of custom-fit automotive floor mats.

We design and produce high-quality TPE and textile mats for global customers—from aftermarket distributors to OEMs and e-commerce consumers.

We’re a fast-growing, family-owned manufacturing company with a practical, hands-on culture. Our team includes 10+ white-collar and 50+ total employees, supported by strong international partners.

As we expand our global operations, we’re looking for a dependable, organized, and resourceful Execution and Project Coordinator to work directly with our Managing Partner and help keep company priorities on track.

Responsibilities

• Keep all priority project boards up to date on Asana and Google Workspace; prepare weekly status updates for the Managing Partner.
• Follow up daily on priority actions assigned to the Managing Partner’s direct reports.
• Identify missing tasks from internal communication threads and create/schedule them on Asana.
• Coordinate communication between internal teams (Finance & Administrative, Supply Chain & Planning, Production & Engineering, Product & Marketing, Sales) and external stakeholders (consultants, service providers, partners) to keep projects on track.
• Monitor cross-department workload distribution and performance OKRs.
• Support workflow improvements and internal process documentation.
• Assist the Managing Partner with incoming questions, decisions, and operational requests.
• Own the recruitment and onboarding processes for direct reports to the Managing Partner
• Handle ad-hoc needs such as reporting, meeting summaries, and document preparation.

Qualifications

• Bachelor’s degree in Engineering, Business, Economics, or another relevant field.
• 2–5 years of experience in project management, management support, or business operations.
• Excellent interpersonal and communication skills.
• Fluent professional English (written & spoken).
• Proficiency in Excel.
• Comfortable with tools such as Asana, Google Workspace, and digital collaboration platforms.
• Highly organized, structured, disciplined.
• Strong sense of business priorities and ability to act accordingly.

Conditions

• Schedule: Monday–Friday, 08:00–17:30 (on-site, 5 days)
• Location: İkitelli OSB, Başakşehir / Istanbul (10 min walk from metro, no service bus provided by the company)
• Benefits: Competitive salary + lunch + flexible transport allowance + full SGK + complimentary private health insurance after 3 months
• Reports to: Managing Partner