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Executive Admin Assistant
locations
USA - CA - San Jose (Ridder)
time type
Full time
posted on
Posted Today
job requisition id
2026408
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
We're committed to bringing passion and customer focus to the business.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
What Will You Do?
Reporting to the VP of Sales, this role provides high-level administrative and operational support to a fast-paced global Sales organization. The individual will handle details of a highly confidential and critical nature and will need to display a high degree of discretion, integrity, and know how to balance urgent requests with thoughtfulness. The successful individual will bring a positive and can-do attitude and flexibility to the work environment and demonstrate the ability to work with professionalism and courtesy with all levels of internal management, employees, vendors, partners, and external contacts.
Essential Functions:
Responsibilities (but not limited to):
- Manage the calendars, schedules, appointments, and required travel for VP of Sales and Sales leadership team, as well as coordinating logistics (e.g., meeting room preparation, presentation, catering, travel accommodations, etc.).
- Assist with preparation of professional presentations for a variety of internal and external meetings.
- Manage, reconcile, and complete expense reports, process invoices and as well as process and manage purchase/procurement requisitions.
- Support weekly/monthly sales cadence (forecast calls, pipeline reviews, deal reviews)
- Track key deliverables and follow-ups from leadership meetings
- Serve as a helpful knowledge base for staff within the department, especially for process and procedures, and provide assistance in a hands-on and proactive manner.
- Liaise effectively with Executive Assistant counterparts and build strong working relationships with a wide range of company stakeholders at all levels.
- Maintain high level of confidentiality with sensitive business and customer information
- Anticipate leadership needs and proactively remove roadblocks
- Support ad hoc projects tied to revenue initiatives and strategic priorities
Requirements:
- Associate Degree is preferred
- 3-5 years of related experience required
- Highly organized, analytical, flexible with shifting priorities and able to always exercise strong judgment
- Strong written communication skills with the ability to work effectively with a diverse set of personalities
- High level of integrity and discretion in all aspects of your job
- Technical competency to review and edit documents
- Proficient in Microsoft Office Suite
Pay Range:
P40-USA-1 :$85,000.00 - $121,400.00
Disclaimer:
Final base salary for the successful candidate will depend on multiple factors, including but not limited to, job location, where work will be performed, qualifications, work history and relevant experience. With our continual goal of making Lumentum a best place to work for our employees, we strive to offer employees competitive total compensation packages, which may include annual bonus, commission for certain sales roles, equity, and health and welfare benefits.
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